Coordinator

Description We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors.

Responsibilities:

• Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area.

• Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly.

• Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space.

• Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times.

• Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively.

• Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion.

• Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready.

• Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise.

• Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience. Requirements • Proven ability to deliver high-quality customer service in a reception, hospitality, event support, or other client-facing environment.

• Strong verbal and written communication skills, with the confidence to speak clearly to individuals and groups in a detail-oriented setting.

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Experience supporting audiovisual tools, conference room technology, or virtual meeting platforms such as Microsoft Teams, Zoom, or Skype.

• Ability to work independently, manage changing priorities, and make sound decisions in a fast-paced environment.

• Flexibility to support schedules that may include evenings or weekends based on business needs.

• Physical ability to remain active for extended periods and lift up to 50 pounds as part of room and event setup duties.

• Familiarity with reservation platforms, catering support, or a background in communications, hospitality, or event coordination is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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