Contracts Administrator

Job Description

Key Responsibilities Process approved contract requests in Coupa and CLMA Manage the contract-processing queue and create accurate contract records Coordinate contract signature workflows from initiation through completion Route contracts and supporting documentation for appropriate internal approvals Manage DocuSign routing, signature tracking, and follow-up Link executed contracts to the appropriate requisitions and records Maintain accurate and organized contract files, repositories, and status reports Review contract requests and supporting documentation for completeness Track contract effective dates, expiration dates, renewal dates, terms, and termination-notice deadlines Maintain an organized record of pending contracts, requests, signatures, approvals, and outstanding activities Proactively follow up with internal stakeholders to keep contracts moving forward Identify and promptly escalate missing information, processing delays, exceptions, and other issues that could affect contract execution Support acquisition and disposition activities by organizing project folders and contractual documentation Collect contracts and supporting materials required for acquisition and disposition projects Update templates and maintain accurate project records Prepare Coupa spend reports and other contract-related reporting as needed Coordinate utility information and other documentation associated with acquisition and disposition activities Send approved National Vendor notifications and manage related follow-up Partner closely with sourcing, procurement, corporate departments, dealerships, vendors, and other stakeholders Follow established procurement policies, procedures, and contract-administration processes Identify opportunities to streamline and improve contract administration workflows Coordinate a smooth transition of responsibilities back to the returning Contracts Administrator at the conclusion of the temporary assignment Perform additional duties and special projects as assigned

Job Description The Contracts Administrator will support the sourcing and procurement team throughout the contract lifecycle, from initial contract requests through execution, record maintenance, renewal, and termination. This individual will process contract requests, coordinate approvals and signatures, maintain accurate documentation, and ensure outstanding activities move forward in a timely manner. The role will also support acquisition and disposition activities by organizing contract records, gathering required documentation, maintaining project files, and coordinating vendor notifications. The ideal candidate has a strong foundation in contract administration, understands common contract documents and terminology, and can become productive quickly with minimal ramp-up time. This is a temporary, hybrid position based in Charlotte, NC. The role requires a disciplined, highly organized professional who can work independently, manage competing priorities, and communicate proactively with internal teams, dealerships, vendors, and other stakeholders.

Skills and Requirements

1–3 years of experience in contract administration, procurement, sourcing, legal operations, or a similar role Foundational understanding of common contract documents and terminology, including: Master Services Agreements (MSAs) Addenda and amendments Software-as-a-Service (SaaS) agreements Statements or Scopes of Work Non-Disclosure Agreements (NDAs) Termination letters Contract terms, effective dates, expiration dates, and renewal provisions Experience supporting contract signature, approval, and documentation workflows Experience maintaining contract repositories, records, and status reports Strong organizational skills, attention to detail, and consistent follow-through Ability to manage multiple priorities, deadlines, and outstanding requests Strong written and verbal communication skills Ability to work independently with a strong sense of urgency and sound judgment Proficiency in Microsoft Word, Excel, and Outlook Ability to handle confidential business and contract information with discretion Ability to quickly learn established systems, policies, and procedures Experience with Coupa Experience with CLMA or another Contract Lifecycle Management system Experience with DocuSign or another electronic signature platform Previous experience supporting sourcing or procurement teams Experience with acquisition and disposition activities Experience preparing spend reports or contract-related reporting Experience improving contract, documentation, or approval workflows Bachelor’s degree from an accredited college or university

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].