Clerk in Clerk & Recorders Office (Stanford)

Under the direction of the County Clerk & Recorder, the Clerk provides administrative, accounting, payroll, election, records management, and customer service support for the Clerk & Recorder's Office. This position requires exceptional attention to detail, clear and open communication, accuracy, organizational skills, and the ability to manage multiple responsibilities while meeting statutory deadlines. The Clerk works closely with county officials, employees, and the public while maintaining the confidentiality and integrity of county records. Essential Duties and Responsibilities • Provide courteous and professional customer service to the public in person, by telephone, email, and written correspondence. • Respond to inquiries and assist the public with county services and records. • Record deeds, mortgages, liens, plats, and other legal documents in accordance with Montana law. • Maintain official county records and files. • Prepare correspondence, reports, forms, legal notices, and other documents. • Provide administrative support:: o Recording and preparing meeting minutes. o Publishing legal notices and meeting information. o Maintaining official Board records. o Assisting with compliance with Montana open meeting and public records laws. • Process county payroll and maintain personnel records. • Prepare payroll reports and annual W-2 forms. • Process county claims, accounts payable, and other financial transactions. • Assist with the County's Budgetary Accounting and Reporting System (BARS). • Prepare monthly budget reports and assist with development of the annual county budget. • Assist with elections, including voter registration, absentee ballot processing, election preparation, election day activities, ballot processing, and post-election procedures. • Maintain confidentiality of personnel, financial, election, and other sensitive county records. • Operate computers, office equipment, and county software systems. • Perform other related duties as assigned. Minimum Qualifications • High school diploma or equivalent. • Two (2) years of office or administrative experience. • Strong computer, typing, organizational, and customer service skills. • Exceptional attention to detail, accuracy and communication. • Ability to organize and prioritize multiple assignments while meeting deadlines. • Ability to maintain confidentiality and exercise sound judgment. • Excellent written and verbal communication skills. • Ability to establish and maintain effective working relationships with the public, elected officials, county employees, and outside agencies. Preferred Qualifications • Accounting or bookkeeping experience. • Government accounting experience. • Experience with payroll, accounts payable, budgeting, and the Budgetary Accounting and Reporting System (BARS). • Experience supporting a Board of County Commissioners, including agenda preparation, meeting minutes, and public meeting requirements. • Experience with election administration. • Knowledge of Montana statutes relating to county government, elections, recording, public records, and open meetings. Knowledge, Skills, and Abilities • Knowledge of modern office practices and procedures. • Knowledge of accounting and bookkeeping principles. • Ability to interpret and apply applicable laws, regulations, policies, and procedures. • Strong analytical, organizational, and problem-solving skills. • Ability to communicate effectively both verbally and in writing. • Ability to work independently and as part of a team. • Ability to maintain professionalism, discretion, and confidentiality. • Ability to provide exceptional customer service with accuracy and attention to detail. Physical Requirements • Sit or stand for extended periods. • Lift and carry up to 50 pounds. • Bend, stoop, kneel, reach, and file documents. • Operate computers, printers, copiers, scanners, and other office equipment. • Perform repetitive hand and f nger movements associated with keyboard use. • Occasionally move boxes of records, election supplies, and office materials. Working Conditions Work is performed primarily in an office environment with frequent interaction with the public. Extended or irregular hours may be required during elections, budget preparation, payroll processing, Board meetings, or to meet statutory deadlines. Disclaimer This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties may be modified or assigned as necessary to meet the operational needs of Wheatland County. APPLICATION INSTRUCTIONS: Contact Job Service Lewistown for employer application. Return completed applications to Job Service.