Associate Director of Admissions - School of Law

Hybrid

Coral Gables, FL

Full time

R100101918

Current Employees:

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The Associate Director of Admissions plays a supporting role in the design, implementation, and execution of a comprehensive admission and recruitment strategic plan that meets the University’s targeted enrollment goals. This position requires customer relationship management software expertise; excellent analytical and interpersonal skills; ability to use sound judgment, tact, and diplomacy in a professional setting; willingness to travel domestically; and the ability to use data to support the planning of outreach activities and events.

Reporting Relationship:

Reports to the Director of Admissions

CORE Job Functions:

• Leads a team of admission professionals in developing recruitment strategies and planning.

• Creates a calendar of events in support of the recruitment strategy, including, but not limited to, information sessions, school visits, interviews, and webinars.

• Assesses strategy effectiveness to determine impact on enrollment and makes recommendations for improvement.

• Oversees a team of admission professionals in charge of executing admission and recruitment related programs.

• Assists with planning and coordinating all campus visit programs including daily information sessions, campus tours, open houses, and additional special events.

• Organizes and leads counseling sessions and workshops on the application and admissions process.

• Plays a lead role in managing the travel recruiting budget that will be necessary to implement targeted enrollment strategies.

• Analyzes enrollment reports from a variety of sources and makes recommendations.

• Conducts training sessions for department staff to assist in developing and accessing recruitment and marketing efforts.

• Performs employee evaluations of direct reports as well as salary recommendations.

• Assists in developing and updating University of Miami admissions publications.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions:

• Supports the day-to-day admissions process for all law programs.

• Contributes to the admissions workflows and ensures timely decisions.

• Communicates with applicants regarding outstanding requirements and facilitates the timely submission of required documents.

• Assists in the preliminary review process of incoming applications.

• Manages Miami Law’s admissions and scholarship interview program.

• Supports admitted student onboarding and monitors completion of pre-Orientation requirements.

• Develops and maintains admissions content resources, training materials, and recruitment reference guides.

• Compiles, assesses, and interprets applicant data, event outcomes, recruitment trends, and market area trends, and reports findings as needed.

• Maintains a high level of expertise in the use of Unite, CaneLink, and campus data systems.

• Ensures data integrity and reporting accuracy and collaborates with technology and operations teams to improve efficiency.

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• Supports the development and implementation of the Office of Admissions’ mass communications and marketing strategies.

• Drafts, reviews, and edits admissions-related email campaigns.

• Coordinates communication timelines and messaging to support recruitment, admissions, scholarship, and enrollment initiatives.

• Tracks communication performance and engagement metrics and makes recommendations for improvement.

• Monitors the admissions webpages and makes updates as needed.

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• Addresses questions and responds to inquiries from prospective students and applicants through various mediums.

• Provides individual counseling to prospective students and applicants regarding all aspects of the law school application process, including admissions, financial aid, and scholarship processes.

• Seeks out opportunities to engage and meet prospective students and pre-law advisors by participating in local, state, and national school events, law fairs, and community organizations.

• Coordinates logistical and operational activities for on-campus events and off-campus events such as open houses, admitted student events, campus visits, law fairs, and other recruitment initiatives.

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• Adheres to University and unit-level policies and procedures and safeguards University assets.

• Assists with special projects and other duties as assigned by the Associate Dean of Enrollment Management and Director of Admissions.

• This position doesn’t have any supervisory functions.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education/Experience:

• Bachelor’s degree required; JD or master’s degree preferred.

• Five (5) years of experience in admissions, student enrollment or a related field. Experience in a similar academic setting or marketing experience preferred.

• Unite law school customer relationship management system expertise required.

• Equivalent combination of education and experience may be considered.

Knowledge, Skills and Attitudes:

• Ability and willingness to travel heavily during peak recruitment season and to incur travel expenses for reimbursement.

• Ability and willingness to work on evenings and weekends as needed.

• Ability to exercise sound judgment, discretion, tact, and diplomacy in highly confidential and professional setting.

• Ability to identify and use data to make decisions about recruiting initiatives.

• Ability to work both independently and as part of a team in office characterized by high volume of applications, visitors, and emails.

• Ability to work effectively under deadlines and high expectations of productivity.

• Demonstrated skill in representing Miami Law to prospective students, prelaw advisors, and parents.

• Demonstrated success in event planning and programming.

• Excellent computer skills and comfort level with technology and software.

• Excellent oral and written communication, presentation, and interpersonal skills.

• Exceptional dedication to customer service.

• Exercise of sound judgment in evaluating applications for admission.

• Knowledge of best practices in law school admissions.

• Knowledge of business and management principles.

• Strong attention to detail, leadership skills, and team building skills.

• Strong proficiency with Unite required. Must be willing to learn new software as required.

• Strong work ethic and interest in improving performance.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.