FBS Coordinator I

College Station, TX

Full time

R-097929

Job Title

FBS Coordinator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.Essential Duties

Business SupportMay enter and review travel expense reportsMeets established processing goals as directedMay prepare and update standard reportsMay assist with account verification or reconciliation and research discrepanciesMay assist with gathering transaction data/informationAccounting/DocumentationPrepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errorsReviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

Assigns commodity or account codes to requisitions and invoices as directedMay review financial transactions for complianceCustomer SupportMay coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questionsMay coordinate a specialized task for one or more unitsMay research and communicate policies and procedures to unit or departmentsMay provide customer serviceDepartmental Tasks Provide comprehensive financial and administrative support to the department in accordance with Texas A&M University policies and procedures

Monitor, review, and respond to departmental communications to ensure timely follow-up and resolution of inquiries

Prepare, review, and process Departmental Cost Reallocations (DCRs) to maintain accurate financial records

Process travel and non-travel reimbursement requests through Emburse and AggieBuy, ensuring compliance with university, state, and sponsor guidelines

Prepare and reconcile payment card documentation; review transactions for accuracy and policy compliance

Purchase departmental supplies and services using approved procurement methods, including AggieBuy, Amazon Business, and Staples

Create, maintain, and update financial tracking tools, including Google Sheets, to monitor conference budgets, expenditures, and supporting documentation

Serve as backup support for arranging airfare and car rentals for departmental visitors and special guests

Process deposits and manage documentation related to departmental cash handling in compliance with university procedures

Track, reconcile, and report conference-related expenses to support accurate budgeting and financial oversight

Coordinate ordering of supplies and materials for departmental operations and events

Provide on-site and remote support during departmental conferences, including occasional weekend assistance as needed What You Need to Know

Salary : Commensurate with experience

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and ExperienceHigh School diploma or equivalent combination of education and experienceFour years of related experienceOther Requirements and FactorsThis position is security sensitiveThis position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://livingwell.tamu.edu/perksconnect)

• Flexible Spending Accounts

• University Holidays (https://www.tamus.edu/hr/holiday/)

• Legal Statements

• New Employee Onboarding (https://service.tamu.edu/TDClient/45/Portal/Requests/ServiceCatalog/Category/157/Recruiting-Welcoming-Onboarding)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice