Concessions Operations Assistant

Job Title: Concessions Operations Assistant (Part-time, 28 hrs/week) Job Summary The primary purpose of this position is to support the Operations Manager by maintaining an accurate, clean, and organized warehouse & kitchen operation. Primary responsibilities include receiving products, maintaining inventory records, organizing storage areas, and preparing products and equipment for concessions operations and events. This position requires strong organizational skills, attention to detail, and computer proficiency, particularly in Microsoft Excel and EATEC. Cougar Crunch production and event support are secondary responsibilities assigned according to operational needs. What you'd do in this role: 1. Receiving and Product Movement - Receive products, supplies, and equipment; verify deliveries against purchase orders and delivery documents. - Inspect deliveries for damage, shortages, incorrect items, and product quality concerns. - Record receipts accurately in EATEC and maintain receiving documentation. - Report discrepancies promptly to the Operations Manager. - Place incoming products in designated storage areas and rotate stock according to established procedures. - Process products and equipment returned from events. - Prepare and stage outgoing orders, supplies, and equipment for concessions locations and events. 2. Inventory Control - Follows food preparation schedule, guides, and recipes - Follows deployment chart - Follows food safety guidelines - Maintain accurate inventory records using EATEC and Microsoft Excel. - Conduct routine inventory counts and assist with monthly physical inventories. - Compare physical counts with system records and report discrepancies to the Operations Manager. - Record transfers, returns, and other inventory movements according to established procedures. - Monitor stock levels and expiration dates; communicate shortages, excess stock, and potential waste. - Assist with investigating inventory discrepancies and recommend improvements to recordkeeping and stock organization. 3. Warehouse Cleanliness and Organization - Maintain clean and orderly warehouse, kitchen, dock, and related kitchen storage areas. - Keep products, supplies, and equipment clearly labeled and stored in designated locations. - Keep aisles, exits, and receiving areas clear. - Complete assigned cleaning tasks and remove packaging and waste promptly. - Follow established food storage, sanitation, and safe material-handling procedures. - Identify and report maintenance needs and unsafe conditions. - As assigned, train and direct workers in receiving, inventory, cleaning, and warehouse procedures. - Support other Dining departments using Concessions facilities as directed by the Operations Manager. 4. Event and Production Support - Assist with warehouse preparation, product staging, and equipment distribution for events. - Support event closeout, including receiving, counting, and storing returned products and equipment. - Provide operational or supervisory event support as assigned by the Operations Manager. - Assist with Cougar Crunch production, packaging, and cleanup when needed. - Provides standard customer support - Trains part-time employees on daily operational and food safety procedures, as well as safe working conditions - Perform other related duties as assigned by the Operations Manager. What qualifies you for this role: Minimum: - A firm commitment to the Mission of BYU - High School diploma Preferred: - One year of experience in receiving, inventory control, warehouse operations, logistical support, or a related field. - Experience supporting inventory and product distribution across multiple locations. - Experience training or supervising employees. Experience using EATEC or a comparable inventory management system. A Physical Exam and Lift Test will be conducted as a part of the hiring process for this position. - Physical Effort: Moderate -- Physical effort represented by frequent handling of medium weight objects (approx. 20-50 lbs.) and materials, or use of medium weight hand tools. May require climbing and working from ladders or in awkward positions. - Environment: Periodic exposure to unfavorable conditions because of unavoidable need to be in variable temperatures or wet environments, etc. - Hazards: Minimal existing or potential hazards Typical Physical Efforts, Environmental Factors, and Hazards - Work in cold/wet environments -- often outdoors (4 hours, multiple times weekly) - Move boxes of product weighing up to 50 lbs (5 min, up to 10 times daily) Typical Starting Pay: $19.00 to $24.00 per hour The actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range. If the job doesn't have a post-end date, the job could close at any time on any day