Administrative Support Specialist- Jail
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At a glance
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Job overview
This position provides administrative and program support to the assigned department and responsive customer service for departmental operations. Duties include handling correspondence and records, preparing documents and notices, supporting scheduling and supply needs, and processing financial items. When assigned to the Sheriff’s Office, the role also supports inmate visits and property, inspects mail, prepares case files, and validates reportable cases under Wisconsin/FBI WIBRS guidelines.
Skills & qualifications
Skills
Qualifications
Full job description
JOB REQUIREMENTS: This position provides administrative and program support to the assigned department; and provides responsive, courteous, and efficient customer service in support of departmental operations. ESSENTIAL FUNCTIONS Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes. Composes routine correspondence; proofreads and edits documents. Enters, scans, updates, and maintains information in spreadsheets, databases, and reports. Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies. Prepares, posts, distributes and tracks computerized agenda documents, information packets and public notices. Records minutes as needed. Assists with scheduling training and reserves travel and overnight accommodations. Assists with designing, creating, and editing written and electronic resource, events, or marketing materials etc. Organizes and maintains resource information in a variety of formats files, brochure racks, displays, website, computer database, printed directories, handouts, etc. Maintains usage and inventory records; orders department specific supplies. Receives, processes, posts, and distributes receipts, expenditures, encumbrances, cash, money orders, invoices/fees, etc. for assigned department. Assists other department personnel during peak period of work or for absences. Other duties as assigned. Additional Duties when assigned to Sheriff's Office Schedules visits for inmates, assisting visitors with using the payment kiosk or processing money orders. Inspects mail for items, contraband, and content. Assists with releasing inmate property. Prepares and compiles case files for distribution to the District Attorney's office, Corporation Counsel Office and all other assisting agencies. Prepares and validates reportable cases through the State of Wisconsin/FBI WIBRS (Wisconsin Incident-Based Reporting System) guidelines. Assists as a backup to duties of Public Safety Administrative Support Specialists and other Administrative Support Specialists when they are unavailable. ***** OTHER EXPERIENCE AND QUALIFICATIONS: High School Diploma/equivalent and two (2) years' clerical support work experience; or an equivalent combination of education, skills, knowledge and abilities may be substituted for above-listed requirements. Must successfully pass criminal background check. Previous experience in legal/law enforcement setting (Sheriff's Department). ***** APPLICATION INSTRUCTIONS: Apply Online: https://gusea1p01.rec.pro.ukg.net/DOD1000DODGE/
How this job compares
Set against the 3,937 open Administrative Support jobs on Olive Jobs, counted October 31, 2026.
- Pay
- This postingNot listed
- US median$53–71K/yr733 salary ranges
- Wisconsin median$20–22/hr23 hourly ranges
- Openings
- Olive Jobs lists 98 open Administrative Support jobs in Wisconsin and 3,937 across the US. 2% of them nationwide are listed as remote or flexible.
- Hiring the most in Wisconsin
- Experience
- This posting asks for at least 2 years of experience; Administrative Support postings that state a minimum ask for 2 years at the median (2,028 postings).
- Education
- 140 of the 3,937 open Administrative Support jobs (4%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 31, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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