HR Employment Administrator

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1420749 Page 1 of 4 Position Description Program Administration Title Human Resources Employment Administrator Reports to Human Resources Director Supervises None Remote / Hybrid Three (3) days in office based on business needs Job Summary Working as a member of Administration, the Human Resources Employment Administrator will provide administrative support in a variety of areas including career postings, onboarding, maintaining confidential Human Resource (HR) files and systems, answering employee questions, and other administrative duties as needed. This position works closely with the Human Resources team to address agency needs regarding Human Resources. Summary of Essential Job Functions Manage background screenings and pre-employment processes in consultation with Human Resources team. Manage background screening processes for volunteers and family shelter guests in consultation with Program Manager or Volunteer Coordinator. Be the primary point person to manage Freshdesk and HR inbox Setup and maintain user accounts for HRIS systems and job boards, including onboarding, recruiting, workflows, events, reports and analytics. Set up new and maintain existing employee personnel files ensuring that all required data is filed and organized (i.e. annual evaluations, training certificates Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, paid time off balances for sick, personal and vacation balances, and other key details. Manage and track probation periods, union listing and dues, and probationary increases. Maintains accurate records of active job openings; manages internal and external job postings. Performs administrative and recordkeeping tasks related to staffing changes, which may include position changes, layoffs, recalls, resignations, terminations, and unemployment Supports company-wide information meetings such as open enrollment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans. May include in- person meetings. Attend CVOEO and Program meetings, trainings and events based on business needs. This may include in-person meetings. Enter and maintain accurate data in payroll and benefits systems for new, existing, and terminating employees. Assists with the administration of employee benefits, which may include processing changes in status to health, dental, life, disability, and other insurance carriers or insurance brokers with the HRIS system. Create and run reports from payroll and benefit systems and other applications as required. Update and maintain documentation of HR Handbook, Employee Handbook, systems and procedures for organizational needs. Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews. Page 2 of 4 Maintain a high level of confidentiality. Attend and participate in HR staff meetings and trainings; this may include in-person meetings. Other duties as requested. Minimum Requirements, Knowledge, Skills and Abilities: An associates degree in human resources, Business Administration, Human Services or related field; and two years of customer service, office administrative experience or equivalent education and experience., Internship or volunteer experience in HR, administration, or a non- profit setting preferred. A commitment to valuing diversity and contributing to an inclusive working and learning environment. Effective verbal and written communication skills required; bilingual abilities are a plus. Commitment to customer service with our internal and external customers. Ability to manage sensitive information with confidentiality and professionalism Familiarity with human resources, payroll and applicant tracking systems (Paylocity preferred). Must be well organized, detailed, proficient at prioritizing, and able to adhere to simultaneous deadlines. Strong computer and data entry skills (Microsoft Office Suite) and experience with payroll and human resource information systems desired. Must be a highly motivated self-starter. Must have a valid drivers license, clean driving record and access to reliable transportation and willingness and ability to travel within the CVOEO service area. Ability to uphold safety standards. Disclaimer The above statements are intended to describe the gen