Associate Project Manager, Enterprise Project Management Office

Manages Full Lifecycle of Assigned Projects Defines scope, goals, deliverables, and success metrics for assigned projectsDevelops and maintains project plans, schedules, and resource assignmentsTracks progress, flags risks and issues early, and adjusts plans as needed to meet deadlinesFacilitates project meetings and communicates status updates, including agendas, logistics, and follow-upCloses out projects with documentation and lessons learnedStakeholder Engagement and Communication Works with administrative, operational, and clinical stakeholdersServes as a point of contact for stakeholders on assigned projects, communicating status updates clearly to sponsors and team membersManages stakeholder expectations and engagement on assigned projectsEscalates issues and conflicts to senior project managers or leadership as appropriateBuilds collaborative working relationships across departments, including close coordination with the Project Coordinator on communications and administrative needsProject Documentation and Reporting Maintains project charters, status reports, and risk logsContributes to executive summaries and dashboards or leadershipTracks decisions, changes, and approvalsEnsures documentation meets compliance and audit standardsSupports Cross-Functional and Strategic InitiativesPartners with Project Managers on components of cross-functional, strategic initiativesAssists with change management and communication activities for cross-functional projectContributes to stakeholder readiness and adoption efforts as assignedSteps in on portfolio work as assigned, based on organizational needHelps prepare project plans, agendas, schedules, and documentation for cross-functional and strategic initiativesBudget and Resource Tracking Tracks budgets and expenditures for assigned projectsCoordinates with finance and procurement teams as neededAssists with vendor coordination and invoice reconciliationProfessional Development and Process Improvement Participates in EPMO process improvement initiativesSeeks mentorship and feedback from senior project managersSupports standardization of templates, tools, and workflowsTakes on increased project ownership and complexity over timeOther duties as identified by departmentMarginal or Periodic Functions:Participates in strategic planning and governance meetingsAttends professional development and industry eventsSupports special events and post-project evaluationsKNOWLEDGE/SKILLS/ABILITIESProject ManagementPlans, organizes, and manages resources to achieve defined project goalsDevelops and executes structured project plansManages scope, schedule, and budget for assigned projectsOrganization and Time ManagementArranges resources and activities in a structured, efficient mannerCoordinates multiple tasks and deadlines across projectsPrioritizes effectively and adjusts to shifting timelinesWritten and Verbal CommunicationWrites clearly and professionally across a variety of formatsPrepares reports and documentation appropriate for varied audiencesCommunicates effectively with both technical and non-technical stakeholdersCustomer FocusDemonstrates commitment to meeting stakeholder needsBuilds relationships with project sponsors and team membersTranslates stakeholder needs into actionable project plansDealing with AmbiguityAdjusts plans as new information emergesExercises sound judgment when working with incomplete informationSeeks guidance from senior project managers when appropriateLearning AgilityLearns quickly when facing new problems or unfamiliar portfoliosAdapts to new tools, processes, and subject matter areasDemonstrates curiosity and takes initiative in professional growthAI-Enabled ProductivityComfortable using AI tools to support documentation, reporting, and routine project tasksApplies sound judgment when reviewing and editing AI-generated content for accuracy before useCurious to learn how AI and automation can streamline project workflows across the EPMOWilling to build fluency with new AI-enabled tools as the team's use of them maturesEDUCATION and EXPERIENCEMINIMUM QUALIFICATIONS:Requires a bachelor's degree in Business Administration, Healthcare Administration, Public Health, or a related field, with 1 to 3 years of experience in project coordination, project management, or operations.Relevant education or experience may be substituted as appropriate.PREFERRED QUALIFICATIONS:Experience supporting or managing projects in a healthcare, academic, or enterprise setting. Experience with project management tools (e.g., MS Project, Smartsheet, Asana). Familiarity with healthcare operations or regulatory environments.LICENSES, REGISTRATIONS OR CERTIFICATIONSREQUIRED:NonePREFERRED:Certified Associate in Project Management (CAPM), PMISalary Range$60,000 + depending on qualificationsWORKING ENVIRONMENT/EQUIPMENTStandard office equipmentRepetitive use of a keyboardMay be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or othersRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.