AP/AR Clerk

Description We are looking for an AP/AR Clerk to support daily accounting operations in Fremont, California. This position is ideal for someone who is detail-oriented, organized, and comfortable managing both payables and receivables in a fast-paced environment. The role focuses on maintaining accurate financial records, supporting timely payments, and helping keep vendor documentation and account activity up to date.

Responsibilities:

• Examine incoming invoices and payment requests, confirming details are correct and aligned with company requirements before processing.

• Assign proper accounting codes and prepare approved invoices for payment in accordance with internal financial procedures.

• Handle payment requests through both manual and electronic methods while maintaining accuracy and documentation.

• Issue and process accounts payable checks, ensuring payments are completed on schedule.

• Track vendor payment terms and identify opportunities to capture cost-saving discounts whenever available.

• Reconcile account activity, investigate variances, and prepare account analyses to support accurate financial reporting.

• Review open balances regularly, follow up on overdue items, and resolve billing discrepancies promptly.

• Maintain organized vendor records, respond to supplier questions professionally, and support ongoing compliance documentation.

• Compile recurring financial reports and assist with month-end close activities to help ensure complete and accurate records.

• Oversee preliminary notice tracking, collect lien waivers, and monitor insurance certificates to confirm vendor compliance requirements are met. Requirements • At least 1 year of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting support role.

• Working knowledge of invoice processing, payment posting, and maintaining accurate financial and account records.

• Experience handling accounts payable transactions, including check preparation and payment processing.

• Familiarity with reconciling accounts and researching discrepancies to support clean financial records.

• Ability to manage vendor documentation, including lien waivers and insurance-related compliance records.

• Strong attention to detail with the ability to organize multiple tasks and meet recurring deadlines.

• Strong written and verbal communication skills for interacting with vendors and internal teams.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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