Maintenance and Operations Supervisor (HVAC)

Summary

The Maintenance & Operations Supervisor works within the HVAC Shop, Maintenance and Operations, Engineering Service, at the Richard L. Roudebush VAMC, Indianapolis, IN. This position involves the direction and supervision of journeyman-level, Air-Conditioning Equipment Mechanics, Maintenance Mechanic Work Lead, and Industrial Control Mechanics and others, as assigned, in the maintenance, installation and repair of all heating, water and steam apparatus, exclusive of patient care medical systems.

Duties

MAJOR DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Planning 30% Plans weekly schedule of the assigned shop employees by sequencing operations and assignments in order of importance. Establishes deadlines, priorities, and work assignments based on general work schedules, methods, requirements, and policies established by higher levels of supervision. Responsible for ensuring varying deadlines and production schedules are met to fulfill projected needs. Determines equipment, material, and maintenance needs utilizing the scope of the work or task required, results of cost estimates, and precautions necessary to protect patients, environment, personnel, and equipment. Coordinates and controls work order assignment utilizing Maximo or other electronic work order systems with appropriate personnel. Keeps higher level supervision informed of the status of work in progress. Assigns proper subordinates to tasks in order to complete HVAC and refrigeration related projects in an efficient and effective manner. Frequently inspects jobs in progress to ensure optimum quantity and quality. Assures the journeymen are adhering to proper infection prevention, sanitation, and safety standards as required. Administration 30% Responsible for the general administrative and supervisory personnel functions of their unit. Establishes and keeps current performance standards for subordinate's Performs annual and midterm performance evaluations and determines training needs. Sets performance goals, makes recommendations for promotion or reassignment, counsel's employees, adjusts informal complaints and grievances through discussion with employees and union representatives, and initiates disciplinary action as needed. Maintains production reports and records. Prepares cost estimates for assigned trade shop equipment needed. Adheres to and ensures subordinates adhere to all policies on EEO, information security, privacy, sexual harassment, and other personnel regulations. Performs work order data entry. Oversees work order data entry performed by employees supervised. Inputs and manages data regarding labor hours, repair expenditures and other work order information. Extracts work order data, provides continual updates, and follows up with requesters on status of work. Provides emergency call coverage. Acts as a Contracting Officer Representative (COR) for various simple service/materials contracts, as required Work Direction 20% Incumbent selects individual workers from the subordinate group and assigns the particular work or task to be performed. Explains work requirements, methods, and procedures as needed. Defines the standards of quality and quantity to be met, provides instruction on difficult work operations, and alters work plans and assignments as necessary to reduce or control costs and to accomplish the work of the unit as efficiently and effectively as possible. Makes occasional spot checks on jobs in progress and performs final inspections on more important jobs. Implements corrective actions within their authority to resolve work problems. Recommends solutions to staffing problems and engineering requirements. Work Schedule: Monday thru Friday 7:00 am - 3:30 pm Compressed/Flexible Schedule: Available at the discretion of the supervisor and needs of the service. Position Description Title/PD#: Maintenance and Operations Supervisor (HVAC)/PD583-928000 Relocation/Recruitment Incentives: Authorized Requirements

You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Pre-employment physical required Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/20/2026. EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. CERTIFICATION: The incumbent may be assigned to act as a COR over contracts assigned to the HVAC and refrigeration Shops and other Engineering areas. The incumbent must be COR certified or able to obtain a COR certification and will be assigned service contracts assigned to the Utilities Systems Shops and other Engineering areas. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Equipment Assembly, Installation, Repair Lead or Supervise Meet deadlines Plan and organize work Reliability And Dependability Preferred Experience: Five years experience leading service team in commercial/industrial environment. Five years experience creating and implementing preventative maintenance programs. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This position requires walking, standing, bending, sitting, crawling, and climbing. Incumbent must have good vision, with or without glasses. May lift or carry tools, equipment, ladders, scaffolding, parts and supplies up to 50 pounds. May occasionally lift and carry items over 50 pounds. Working Conditions: Work is performed both inside and outside buildings under dirt, dust, and other adverse conditions. Incumbent is subject to the ever-present hazards, cuts, bruises, falls, and burns. Incumbent much work in confined areas for periods up to one hour. At times, incumbent may be exposed to asbestos, fiberglass, and related substances.

How You Will Be Evaluated

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. Other Information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.