Executive Admin Assoc- Texas Tech K12

46294BR

Position Description:

Performs administrative and coordinative work in the Office of a Vice President or above to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters. Duties may also include the coordination of office procedures and policies and high level secretarial support. May supervise office/clerical staff and possibly administrative support staff.

About the University:

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College:

Texas Tech K-12, a unit of the Texas Tech University Online division, is a state-approved online kindergarten through 12th-grade school that has been meeting students' needs for more than 25 years. Affiliated with Texas Tech University, a Carnegie tier-one research institution, Texas Tech K-12 boasts a rigorous curriculum that allows students to work ahead, make up failed credits, and achieve their goals from wherever they are. Texas Tech K-12 is a Candidate for Accreditation with NCA CASI, NWAC, and SACS CASI. Texas Tech K-12 began in 1993 as a "Special Purpose District" designed to help students whose educational needs were not adequately met by traditional school districts. Since then, we have grown to serve students across the country and more than 70 nations around the world.

Major/Essential Functions:

• Provide high-level administrative support to the Superintendent, including managing calendars, scheduling meetings, and preparing materials.

• Draft, edit, and proofread correspondence, reports, presentations, and other documents.

• Screen and route incoming calls, visitors, and correspondence, ensuring professional and timely responses. Serve as the primary point of contact between the Superintendent’s office, staff, Advisory Baord, parents, and community members.

• Coordinate Advisory Board meetings, including preparing agendas, notices, minutes, and supporting documentation.

• Organize and manage special projects or assignments as delegated by the Superintendent.

• Track deadlines, ensure follow-up, and maintain project documentation. Prepare and distribute reports, data, and information for decision-making and compliance purposes.

• Handle sensitive information with the highest degree of professionalism and discretion. Assist with preparation of official reports, contracts, and compliance documentation.

• Arrange travel, lodging, and reimbursements for the Superintendent.

• Support other central office administrators as needed. Perform other related duties as assigned to support the smooth operation of the Superintendent’s office.

Knowledge, Skills, and Abilities:

Strong leadership skills with the ability to inspire, guide, and collaborate across departments and with external partners. Skilled in organizing large-scale in-person and virtual events aimed at engagement, recruitment, and relationship-building. Capable of navigating complex challenges with creativity and flexibility in a fast-paced, evolving educational environment. Experience in working in K-12 Schools.

Required Qualifications:

Bachelor's degree plus 4 years skilled administrative experience; OR a combination of education and/or related experience to equal 8 years.

Preferred Qualifications:

• Master's preferred.

• Seven years progressively responsible management experience required.

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?:

No

Special Instructions to Applicants:

The following must accompany the application:

• Resume/CV

• Cover Letter

• Professional/Personal Reference

To complete the application process, you must click on the Pre-Employment Affidavit link below to complete an additional form. Once the form is complete, you must return it within 5 business days, to Cynthia Barbosa at e-mail [email protected]; Please email Cynthia Barbosa for any problems concerning the Pre-Employment Affidavit.

• TO ACCESS THE FORM PLEASE CLICK HERE: Pre-Employment Affidavit (http://www.depts.ttu.edu/hr/documents/Pre-EmploymentAffidavit.pdf)

Candidates selected for this position will be subject to a post-offer, pre-employment Texas Tech University background check, and in addition, a Texas Education Agency criminal background check and fingerprinting as required by the Texas Legislature for independent school districts.

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Pay Basis:

Hourly

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Hourly Pay Range:

$21.39 - $27.84 - $34.23

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required:

Up to 25%

Shift:

Day

Schedule Details:

On-site, M-F, 8-5

Grant Funded?:

No

Air Force Specialty Code:

3A1X1

Army Military Occupational Specialty Code:

42L, 42E

Marine Military Occupational Specialty Code:

0111, 0101

Navy Enlisted Classification Code:

1802, 641X

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.