Program Associate

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, XandInstagram.Position Summary:We have an exciting opportunity to join our team as a Program Associate. The New York University School Grossman of Medicines Department of Population Health (DPH) is a dynamic environment of excellence, innovation and growth with faculty across a wide range of disciplines including behavioral and social sciences, epidemiology, health services research, evaluation, biostatistics, and medical ethics with a particular focus on health equity.Within the DPH, the Policy and Program Evaluation (PPE) group is responsible for designing and implementing external evaluations of national and local programs. The PPE group is comprised of two experienced faculty members who work on a broad range of substantive areas including health disparities, access to health care, primary care, obesity prevention, and the health and well-being of vulnerable populations (e.g., homeless, youth). The PPE group employs diverse research methodologies, including qualitative, quantitative, and mixed methods study designs.The Program Associate will provide administrative and research support to the PPE group and will have a central role on the team. The Program Associate will work closely with NYU faculty and staff. The successful candidate will have a high degree of professional maturity, commitment to excellence, independence, flexibility, and initiative and will possess the ability to work collaboratively with diverse individuals, teams and populations both internally and externally.When applying, please include cover letters.Job Responsibilities: * Scheduling & Coordinating- Organize and coordinate schedules, activities, site visits, and special events with collaborators and consultants as necessary. Set up and coordinate meetings (including teleconferencing and video conferencing) by checking and coordinating logistics and technical support, making food and beverage arrangements, and other related activities. Manage calendars, make complex scheduling arrangements involving multiple parties under minimum direction. Take and distribute meeting notes. * Project/Program Support- Oversee primary data collection databases for multiple projects, including assignment of potential participants to team members, tracking and reporting on data collection progress, and managing incentives for participants. Facilitate and perform primary data collection through direct outreach, recruitment, survey and interview administration. * Clerical Support - Make and provide clerical support to the PPE team (photocopy, emails,, data entry, etc.) and other related duties as needed. May order office supplies. Resolve non-routine situations based on established policies and procedures and refer non solved issues and questions to the appropriate party. * Purchasing and Accounts Payable- Provide administrative support including ordering supplies, arranging travel for study team members, ordering and distributing participant incentives, processing staff reimbursements, and submitting invoices for subcontractors and vendors. * Grants- Assist in grants related activities such as developing grants applications/propos