OFFICE ADMINISTRATOR: $60k-$62k

OFFICE ADMINISTRATOR: $60,000-$62,000 ANNUAL SALARY SHIFT/ HOURS: Full-time; Regular business hours JOB TYPE: Full-time, On-site LOCATION: [GROTON, MA] POSITION SUMMARY: The Office Administrator will serve as the backbone of Insco Corporation?s front office and a key administrative partner to the operations and production teams. This position is responsible for keeping daily office activities organized, supporting data entry and ERP system upgrades, assisting with invoicing and purchase orders, welcoming clients and vendors, and helping coordinate employee onboarding and records. The ideal candidate is organized, detail-oriented, proactive, and comfortable working in a growing precision-manufacturing environment. KEY RESPONSIBILITIES: - Manage daily front-office operations, including phone calls, mail, deliveries, visitors, and general office communications. - Serve as a professional and welcoming point of contact for clients, vendors, suppliers, and business partners. - Perform accurate data entry and maintain organized electronic and physical records. - Support ongoing ERP system implementation, upgrades, and process improvements. - Assist with invoicing, purchase orders, expense documentation, and basic bookkeeping activities. - Coordinate information and administrative support between the front office, operations, and production teams. - Help maintain employee records and related administrative documentation. - Assist with new-hire onboarding activities, including paperwork, scheduling, and coordination with internal teams. - Identify administrative bottlenecks and proactively implement practical solutions. - Maintain confidentiality when handling employee, customer, vendor, and company information. - Support general administrative projects and other duties as assigned. REQUIRED QUALIFICATIONS: - At least 3 years of experience in office administration, office management, executive assistance, or a related role. - Strong Microsoft Office skills, including Microsoft Word, Excel, and Outlook. - Excellent organizational and time-management skills. - Strong attention to detail and accuracy in data entry and recordkeeping. - Professional written and verbal communication skills. - Ability to manage multiple priorities and meet deadlines. - Proactive, dependable, and able to work effectively with limited supervision. - Ability to work full-time on-site in Groton, Massachusetts. PREFERRED QUALIFICATIONS (NICE TO HAVE): - Previous experience in a manufacturing, industrial, engineering, or precision-machining environment. - Experience using ERP systems such as JobBOSS or similar platforms. - Familiarity with invoicing, purchase orders, bookkeeping, or accounts-payable processes. - Experience supporting employee onboarding and maintaining personnel records. - Knowledge of manufacturing terminology, production workflows, or supply-chain operations. - Experience assisting with ERP upgrades, system transitions, or process-improvement initiatives. KEY COMPETENCIES: - Highly organized and detail-driven approach to administrative work. - Proactive problem-solving ability and willingness to take initiative. - Strong customer-service and interpersonal skills. - Professionalism when interacting with clients, vendors, employees, and leadership. - Ability to collaborate effectively with operations and production teams. - Adaptability and comfort working in a growing organization undergoing operational change. - Strong follow-through, accountability, and dependability. - Commitment to accuracy, confidentiality, and continuous improvement. WHAT WE OFFER: -WHAT WE OFFER: - $60,000-$62,000 annual salary - Medical, dental, and vision insurance - Paid time off and holidays - Growth opportunities in a stable, expanding company