Event Coordinator

Description We are looking for an Event Coordinator to support a busy non-profit organization in Vienna, Virginia. This Long-term Contract position is fully onsite Monday through Friday and is ideal for someone who excels at managing event details, balancing multiple priorities, and keeping projects on track in a fast-moving environment. The role will focus on conference and event support, including logistics, materials coordination, and administrative tasks that help deliver well-executed programs.

Responsibilities:

• Coordinate logistics for multiple events and conferences, ensuring timelines, materials, and operational details are managed effectively.

• Produce and organize attendee badges, registration items, and other event-related materials with a high level of accuracy.

• Prepare, assemble, and pack supplies needed for meetings, conferences, and special programs.

• Arrange shipping of event materials and track deliveries to confirm items arrive on schedule.

• Order event-related supplies and maintain inventory of materials required for upcoming programs.

• Provide administrative support connected to event planning, scheduling, and document preparation.

• Work across several assignments at once while maintaining organization and meeting deadlines in a fast-paced setting.

• Collaborate with team members and stakeholders to help deliver smooth, well-coordinated event experiences. Requirements • 3+ years of experience in event coordination, event planning, or administrative support for programs and conferences.

• Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Demonstrated experience handling event logistics, materials preparation, and coordination of multiple moving parts.

• Familiarity with CVENT or similar event management platforms is preferred.

• Ability to manage several priorities at the same time while maintaining strong attention to detail.

• Proven ability to work independently as well as contribute effectively within a team environment.

• Strong organizational and communication skills suited to a high-volume, deadline-driven workplace. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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