Administrative Coordinator

Description

We are looking for an Administrative Coordinator to support events in Long Beach, CA California. This Contract-to-hire position requires someone who can manage communication, organize schedules, and help coordinate events while ensuring a positive experience for staff, guests, and community partners. The ideal candidate brings strong administrative support experience, excellent phone etiquette, and the ability to keep multiple priorities on track in a fast-paced setting.

Responsibilities:

• Manage incoming calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.

• Maintain calendars, arrange appointments, and coordinate scheduling changes to support smooth day-to-day operations.

Make sure all events run smoothly from start to finish

• Provide administrative support by preparing documents, organizing records, and assisting with general office coordination tasks.

• Plan and support community and sponsored events, including logistics, communication, and follow-up activities.

• Track event details and maintain accurate logs related to attendance, timelines, and coordination efforts.

• Collaborate with internal staff and external contacts to ensure meetings and events are well organized and executed efficiently.

• Assist with event-related outreach and coordination activities that help promote participation and engagement.

• Support operational updates or process-related changes as assigned, including administrative tasks connected to new workflows or systems.

Requirements

• At least 2 years of experience in an administrative coordination or administrative support role.

Background in event coordination and special events

• Demonstrated ability to handle inbound calls professionally and communicate clearly with a wide range of contacts.

event coordination and check in with guests.

• Experience managing calendars, scheduling appointments, and adjusting priorities as needs change.

• Ability to coordinate events and oversee logistics for community, sponsored, or organizational activities.

• Strong organizational skills with the ability to maintain accurate records, logs, and documentation.

• Proficiency with standard office tools and confidence working in a fast-paced, multitasking environment

TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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