Awards Coordinator

Job Description

One of our technology clients is seeking an experienced Awards Coordinator to support the management and execution of creative award submissions across leading advertising and creator-industry award shows. This individual will serve as the central point of coordination for award entries, partnering with internal stakeholders, agencies, and cross-functional teams to ensure submissions are completed accurately, on time, and in alignment with each show's specific requirements.

The ideal candidate comes from an advertising agency environment and has successfully managed at least two award submission cycles. Experience with major creative industry awards such as D&AD, Cannes Lions, One Show, Clios, and similar programs is strongly preferred.

Responsibilities: Awards Submission Management:

• Own day-to-day management of award submission calendars, trackers, budgets, and deadlines.

• Monitor award-show timelines and entry kits, replacing estimated deadlines with confirmed dates as information becomes available.

• Proactively flag submission deadlines and risks. Entry Development & Administration:

• Build and manage entries within award-show submission portals.

• Enter credits, category information, campaign details, and supporting documentation.

• Upload creative assets according to show-specific specifications and requirements.

• Coordinate physical entry submissions where required. Narrative & Written Entry Creation:

• Draft award entry write-ups using campaign briefs, performance data, and creative case studies.

• Adapt narratives to different award-show formats, questions, and word-count restrictions.

• Partner with internal teams to strengthen submission positioning and storytelling. Asset & Agency Coordination:

• Collect creative assets, case films, imagery, results data, and supporting materials from internal stakeholders and agency partners.

• Track multiple asset versions and required cut-downs for different award programs.

• Coordinate co-entry details, agency credits, and submission ownership to prevent duplicate entries or credit disputes. Rights & Compliance Coordination:

• Facilitate rights-clearance workflows for talent, creators, music, footage, and other creative assets.

• Track approvals and sign-offs while ensuring documentation is maintained appropriately. Budget & Payment Tracking:

• Monitor award-entry budgets and fees.

• Prepare payment requests, purchase orders, and invoice tracking documentation.

• Track refund deadlines and submission-related expenses.

Skills and Requirements

• Experience working within an advertising agency, creative agency, media agency, or awards-submission environment.
• Managed at least 2 full creative-awards submission seasons.
• Experience with major industry award programs (D&AD, Cannes Lions, One Show, Clios, etc.).
• Strong project management and organizational skills.
• Experience coordinating multiple deadlines across a large portfolio of submissions.
• Excellent written communication and storytelling abilities.
• Ability to work independently with minimal oversight.
• Experience in creator marketing, digital advertising, social media, or branded content.
• Prior experience as an Awards Coordinator, Awards Manager, Awards Director, or similar role.
• Familiarity with creative industry awards and agency reputation-building initiatives.
• Experience managing budgets, invoices, or award-entry expenditures.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].