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Supervisor - Records

University of Southern Mississippi

Hattiesburg, MSFull-timeSeen 2w agoSeen in employer's feed 1 day ago

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At a glance

Compensation
No compensation found
Location
Hattiesburg, MS
Schedule
Full-time
Work Authorization
US work authorization required

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Job overview

The Records Supervisor oversees daily operations of the university’s records area, managing academic records, ensuring security protocols, and collaborating with campus stakeholders and vendors. The role streamlines transcript processing, grade changes, academic standing adjustments, biographical updates, and document imaging while maintaining compliance with academic policies and enhancing efficiency.

Skills & qualifications

RequiredNice to have

Skills

Student Information SystemDocument ImagingSupervisionAcademic Records Management

Qualifications

Authorized to Work in United States Without Visa Sponsorship

Full job description

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The position of Records Supervisor within the Office of the University Registrar involves overseeing the daily operations of the Records area. This role carries the responsibility of managing academic records while adhering to established security protocols and procedures. The Records Supervisor will collaborate with the campus community and external vendors to streamline and optimize student record-related processes, including but not limited to transcript processing, grade and record changes, academic standing adjustments, biographical information updates, and the management of imaged records.

In this role, the Records Supervisor plays a crucial part in maintaining the integrity and accuracy of academic records, ensuring compliance with academic policies, and enhancing the overall efficiency of record-related processes.

Primary Duties and Responsibilities

  • Supervise Employee Leave Time: Maintain an accurate schedule of personal and sick leave for staff in the records area.

  • Supervision: Oversee the student records section of the Registrar's Office, which includes implementing approved academic policies, ensuring the security of student records, and updating procedures in line with academic policy changes.

  • Business Process Development: Develop and continually update efficient business processes within the student information system for the student records area that include grade/academic record changes, academic standing, updating bio-graphical student information.

  • Document Imaging: Supervise the imaging of documents associated with a student's educational record.

  • Transcript Processing: Supervise the transcript processing section of the Registrar's Office. This involves collaborating with third party vendor to ensure the timely processing of transcript requests, supervising data entry and verifying the accuracy of historical records converted to the current student information system. Also, ensure proper audit procedures are followed for accounting of student transcripts.

  • Perform any other duties as assigned.

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