Payroll Specialist I

Job Category General Application Schedule 225 Day Position Salary N/A Licensed Position No Description All Applicants must apply online. Please send Resume and Letter of Interest (along with three references) to The Director of Finance, Barry McKenzie at [email protected] Job Title: Payroll Specialist I Work Days: 225 (12-months) Reports To: Finance Director FLSA Status: Non-Exempt POSITION SUMMARY: This position provides general support to the business office for payroll. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties of this position include the following. Employees in this position perform some or all of the following duties. Other duties may be assigned. Process employee electronic paychecks and issue statements of earnings and deductions. Compute wages and deductions, and enters data into District computer system. Support assigned schools (see attached for assignments) Enter deduction data into District computer system. Verify attendance, hours worked and pay adjustments, and post information onto designated records (Leave records and Substitutes). Compile employee time, production and payroll data from time sheets and other records. Process and manage FMLA required actions. Review time sheets, work schedules, wage computation and other information to detect and reconcile payroll discrepancies. Record employee information, such as exemptions, leaves of absence, transfers, garnishments and resignations, to maintain and update payroll records. Process, print and reconcile payroll deduction checks for payment. Process, print and reconcile insurance statements prior to posting monthly payroll. (Assigned deduction vendor) Issue and record adjustments to pay related to previous errors. Process garnishments/child support claims/levy's. Work with benefit representatives during open enrollment. Prepare W-2 forms, vendor and state and federal taxes payments (if assigned). Prepare all month end, quarter end, year-end and fiscal end reports timely and accurately (if assigned). Issue and record adjustments to pay related to previous errors or retroactive increases. Keep informed about changes in tax and deduction laws that apply to the payroll process. Provide information to employees and managers on payroll matters, tax issues, and benefit plans. Setup and file documents and records according to predetermined classifications, maintaining alphabetical index and cross references files. Ensure all employees paid are board approved first. Process Public Retirement System (PERS) paperwork, balance contributions and send necessary reports (if assigned). Ensure payroll documents are scanned and properly filed as applicable. Secondary responsibility is to provide back-up to Payroll Supervisor and co-workers. Answer telephone or e-mail inquiries and directs to appropriate staff member. Ensure proper retention of payroll files in accordance with district policy. Comply with applicable District, state, local and federal laws, rules and regulations. Attend work regularly and punctually. Professionally represent the District in interactions with parents, community, staff and students. Work closely with Human Resources. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this jo in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is frequently required to walk; sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must lift and/or move up to 15 pounds on occasion. Specific vision abilities required by this job included close, distance and peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The employee may at times work beyond an eight-hour day and a five-day week to take care of daily work, attend meetings, conferences, and district/school activities. The Human Resources Specialist must have excellent communication, problem-solving and small-group process skills. A substantial portion of the work will involve conflict management and sensitive situations with staff and patrons. Confidentiality is crucial. Workloads are heavy and timelines can be unreasonably short. Requests and issues are often received which require immediate attention and conflict with other priorities. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is typically low to moderate.