Administrative Assistant II

Abbott

Sylmar, CAJob$24.65–49.35/hrSeen 1mo agoSeen in employer's feed 4 days ago

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At a glance

Compensation

$24.65–49.35/hr

Location

Sylmar, CA

Work Authorization

Not specified

Olive lists jobs from US employers, including remote roles you can work from the United States.

Job overview

Abbott seeks an Administrative Assistant II to provide advanced administrative support to senior leaders, handling calendar management, travel coordination, expense reporting, document preparation, and confidential information while ensuring compliance with corporate policies and facilitating office set‑ups and onboarding.

Skills & qualifications

RequiredNice to have

Skills

Expense and TravelNDAsPromotionsFacilities ManagementMeeting Room ManagementExpense ReportingOffice Supply ManagementVacation ReportingPatent Awards ProcessingEvent PlanningTraining TrackingAward Lunch CoordinationTownhall Meeting CoordinationPurchasing Through AribaMicrosoft Office SuiteCorporate Travel Web SiteEmployee Performance Management Systems

Qualifications

High School Diploma/GED

Benefits

Medical Insurance

401(k) Match

Tuition Assistance

Full job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

Career development with an international company where you can grow the career you dream of .
Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year
An excellent retirement savings plan with high employer contribution
Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor’s degree.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

Main Purpose of the Role

Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.

Main Responsibilities

Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Orders business cards and stationery.
Uses intermediate to advanced software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Consistently interacts with high-level executives.
Intermediate to advanced knowledge and understanding of business processes and requirements.
Frequently handles confidential or business-sensitive information.
Data is typically employee-level or one-dimensional.
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
Primary point of contact for manager’s schedule.