Senior Research Program Coordinator

Manages Research Project Coordination and Execution Coordinates the day-to-day operations of complex research projects or laboratoriesDevelops and maintains detailed project plans, timelines, and deliverables in collaboration with investigatorsTracks project milestones, identifies risks, and supports mitigation strategiesFacilitates project meetings, prepares agendas, and documents key decisions and action itemsEnsures alignment of project activities with institutional, sponsor, and regulatory requirementsOversees Research Data and Documentation Manages data collection, entry, and quality control for multi-site or high-volume research projectsMaintains and audits databases, lab notebooks, and digital recordsPrepares data summaries, charts, and reports for internal and external stakeholdersEnsures data integrity and compliance with sponsor, institutional, and federal guidelinesSupports manuscript development and publication processesLeads Program Development and Administration Administers and coordinates program development and activity executionDevelops and implements standards for achieving program goals and objectivesConducts marketing assessments and promotes program visibilityRecommends and implements new policies and procedures to improve program effectivenessMaintains frequent interaction with university departments, external agencies, and collaboratorsFacilitates Communication and Reporting Prepares and distributes internal and external reports, updates, and correspondenceDrafts and edits content for grant applications, progress reports, and publicationsCoordinates communication between investigators, collaborators, and institutional officesMaintains documentation of decisions, timelines, and deliverables for transparency and accountabilitySupports dissemination of research findings through presentations, newsletters, or digital platformsEnsures Regulatory and Grant Compliance Prepares and submits IRB, IACUC, biosafety, and other regulatory documentsCoordinates IRB applications and subject recruitment for non-clinical studiesFacilitates compliance activities across multiple protocols or investigatorsTracks grant milestones, reporting deadlines, and budgetary requirementsAssists with grant writing, formatting, and submissionSupports audit preparation and sponsor reportingOther duties as identified by departmentMARGINAL OR PERIODIC FUNCTIONS:Participates in strategic planning for research program growth or restructuringAssists with budget forecasting and financial reconciliationRepresents the research team in institutional committees or working groupsContributes to the development of SOPs and process improvement initiativesSupports outreach, recruitment, or community engagement activities related to researchKNOWLEDGE/SKILLS/ABILITIESOrchestrates personnel, funding, materials, and support to deliver results efficientlyMaintains organized project files and documentationCoordinates multiple tasks and deadlines across projectsEnsures timely completion of administrative and operational tasksIdentifies and defines the workflows required to achieve objectivesHelps standardize workflows for recurring research tasksIdentifies inefficiencies and suggests improvementsEnsures compliance with institutional and sponsor processesMeets the expectations and requirements of internal and external customersResponds promptly to requests from investigators and lab staffAnticipates needs and proactively offers supportBuilds trust with research teams and administrative partnerWrites clearly and succinctly in a variety of communication settings and stylesDrafts clear reports, summaries, and correspondenceEdits and formats grant applications and manuscriptsCommunicates complex information in accessible languageUses time effectively and efficientlyPrioritizes tasks based on urgency and importanceMeets deadlines consistentlyBalances competing demands across multiple projectsEDUCATION and EXPERIENCEMINIMUM QUALIFICATIONS:Requires a Bachelor's Degree in a related field with at least 5 year(s) of experience in research coordination, laboratory operations, or academic research administration.Relevant education and experience may be substituted as appropriate.PREFERRED QUALIFICATIONS:Master's Degree in a related field with at least 6 year(s) of experience in a research-intensive academic or healthcare setting.Experience leading process improvement initiatives or coordinating cross-functional team.LICENSES, REGISTRATIONS OR CERTIFICATIONSREQUIRED:NonePREFERRED:Certified Research Administrator (CRA) Research Administrators Certification CouncilCollaborative Institutional Training Initiative (CITI) certificationLaboratory Safety or Biosafety certification (institutional or external)Salary Range$58,154 + depending on qualificationsWORKING ENVIRONMENT/EQUIPMENTStandard office equipment.Repetitive use of a keyboard.May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.