Billing Supervisor/Manager

Description We are looking for a Billing Supervisor/Manager to lead invoicing operations and ensure accurate, timely billing across a range of project types in Deer Park, New York. This role partners closely with project and sales teams to validate documentation, resolve discrepancies, and meet customer and contract requirements. The ideal candidate brings strong experience with construction-related billing, compliance documentation, and process oversight, along with the ability to support continuous improvement within the billing function.

Responsibilities:

• Oversee the preparation and submission of invoices for progress-based, milestone, contract, time-and-material, and change-order billing arrangements.

• Examine contracts, purchase orders, schedules of values, labor details, material records, and approved changes to confirm billing is complete and accurate.

• Verify that all invoices align with customer terms as well as contractual, municipal, and government billing standards.

• Organize and coordinate supporting records such as prevailing wage documentation, certified payroll, timesheets, and attendance logs required for invoicing compliance.

• Collaborate with Project Managers and Sales teams to gather missing information and address issues that could affect invoice approval.

• Analyze project costs and backup documentation to identify errors, omissions, or inconsistencies before invoices are issued.

• Investigate rejected invoices, correct billing problems, and manage prompt resubmission to minimize payment delays.

• Maintain well-structured billing files and monitor invoice deadlines, month-end activity, reporting needs, and project closeout billing.

• Track billing progress across multiple projects, flag risks that may delay invoicing, and help strengthen procedures, controls, and team knowledge through process improvement and mentoring. Requirements • Proven experience in billing, invoicing, or accounts receivable leadership, preferably in a project-based or construction-related environment.

• Hands-on knowledge of AIA billing and familiarity with AIA documents.

• Strong understanding of contract terms, purchase orders, schedules of values, and change-order billing practices.

• Experience preparing compliance-related billing support, including certified payroll, prevailing wage records, and timesheet documentation.

• Ability to review detailed project data, identify discrepancies, and resolve invoice issues efficiently.

• Strong organizational skills with the ability to manage multiple projects, deadlines, and reporting priorities simultaneously.

• Effective communication skills for working cross-functionally with project, sales, and accounting teams.

• Proficiency with billing systems and accounting software, along with solid spreadsheet and documentation management skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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