Assistant Director (Finance)

Summary

The Smithsonian Institution (SI) is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Financial Planning Office, Office of the Director, Office of the Senior Advisor, National Museum of the American Indian (NMAI) Under Secretary for Museums and Culture (USMC). More than one selection may be made from this announcement.

Duties

The Assistant Director (Finance) is responsible for the financial administration of the National Museum of the American Indian. In this position, you will: Supervise, manage, and oversee staff addressing the myriads of recordkeeping, process implementation, oversight, etc., of an annual federal budget of more than $30M and a Trust fund budget exceeding $13M. Manage, direct, and implement financial programs in keeping with the Museum's mission of broad service and contact with Native organizations and individuals, with heavy emphasis on long range planning and budgeting related to the Museums three sites, and unique outreach activities to communities throughout the Western hemisphere. Plan and carry out financial management and operational studies specifically addressing the needs of a rapidly evolving Museum program. Based on reviews, surveys, fact finding, organizational structures and relationships, available resources, and programmatic priorities, etc., develop options and recommendations for senior management to consider in arriving at decisions. Prepare submissions related to formulating, writing, justifying and executing annual and multi-year Federal and Trust budgets for the Museum. Serve as liaison with the SI Office of the Treasurer on such matters as debt repayment schedules and status, and evolving financial support needs of the Museum as it undertakes special projects at all three locations including programs and capital improvements, etc. Requirements

Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications

GS-14 Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-13 level in the Federal Service. For this position, specialized experience is defined as experience supervising or leading a financial unit or team; preparing submissions related to formulating, justifying and executing multi-year federal budgets; developing reports of compliance, reconciliation, and stewardship on trust accounts funded through grants, gifts, endowments and revenue-generating business initiatives; and providing financial guidance to senior staff related to the administration of program budgets and spend plans. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Education

There is no subsitution for education at this level How You Will Be Evaluated

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria: Ability to manage, supervise, and guide daily program operations and a staff providing administrative and technical oversight, setting priorities, assigning work, assessing employee performance, and ensuring staff development and counseling. Expert knowledge of the legislation, regulations, principles, practices and policies of financial administration budget formulation, justification, presentation and execution to prepare museum federal and trust fund budget submissions, oversee established control systems to monitor expenses, and provide oversight of other automated reporting systems. Knowledge to plan and carry out management and operational studies within a museum/cultural institution setting to assess the needs, efficiency, and effectiveness of a rapidly evolving museum program. Knowledge to develop long and short-range plans for new program initiatives and/or facilities, including budgets, construction and equipping costs, maintenance, projected cash flow, and contracts. Interpersonal communication skills to establish and maintain effective working relationships with senior leadership of the Smithsonian, NMAI, representatives of other government agencies, private foundations, cultural institutions, and Native Peoples. BASIS OF RATING: Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. Veterans Employment Opportunities Act (VEOA): If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible. You may preview questions for this vacancy. Benefits

The Federal Government offers a comprehensive benefits package. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/ Other Information

This position is not included in the bargaining unit. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.