Coordinator, Research Agreements and Awards Administration

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The Coordinator, Research Administration Operations provides administrative and operational support for the Office of Research Support and Development’s award, agreement, contract, and subaward functions. This position coordinates workflow processes, maintains electronic records and tracking systems, facilitates document routing and signatures, and supports the timely processing of sponsored project actions. This role serves as a central point of contact for routine inquiries and workflow coordination, helping ensure efficient management of research administration activities and continuity of operations across the office.

Primary Job Duties and Responsibilities

• Manage shared office communications, including monitoring email accounts and communication channels, responding to routine inquiries, and routing requests to appropriate staff.

• Maintain award, agreement, contract, and subaward records within Cayuse and other institutional systems, ensuring information is accurate, complete, and up to date.

• Coordinate workflow processing activities, including task assignment, routing, tracking progress, monitoring pending actions, and following up to ensure timely completion.

• Prepare and process administrative documentation, including electronic signature routing through DocuSign and the organization and maintenance of supporting documentation for awards, agreements, and subawards.

• Support subaward administration, including record creation, document collection, and coordination of materials needed for subrecipient risk assessments, monitoring, and compliance activities.

• Maintain tracking systems, reports, and official records, generate status updates and operational reports, and ensure records are retained in accordance with university policies and applicable regulations.

• Provide administrative and operational support to research administration activities, contribute to process improvement initiatives, and perform other duties as assigned in support of the Office of Research Support and Development and the University's research mission.