Senior Administrative Associate, Cockrell School of Engineering
Austin, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
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Job overview
The Senior Administrative Associate supports the Dean’s Office at the Cockrell School of Engineering. The role handles reception, scheduling, correspondence, supplies, and administrative support for meetings and events, including Commencement. It also coordinates faculty committees and recognition processes, prepares travel and purchasing documents, maintains financial records, assists with the Dean’s calendar and briefings, and supports development mailings and visitor parking.
Skills & qualifications
Skills
Full job description
Perform duties as Dean's Office receptionist: Schedule and coordinate use of conference rooms; Order and maintain supplies for Dean's Office immediate staff, copy room and meeting rooms; Distribute mail and track correspondence; and Coach a student worker.Assist with coordination of official occasions and meetings, including Commencement. Coordinate administrative and logistical support of events for faculty, staff, and students. Attend events to perform duties as assigned. Manage formation of faculty committees. Coordinate awards and recognition processes, including nominations and review committees.Prepare electronic and paper documents for travel, official occasions, purchase of goods and services for the Dean's Office staff. Maintain ledger of accounts, budgets, commitments, and expenditures for areas of responsibility. Under direction of the Executive Assistant, act as back up scheduler, confirm appointments and prepare daily briefings for the Dean. Assist in making travel arrangement. Review email account and route to appropriate staff for action. and Maintain dean's contacts.Collaborate with development Executive Assistant to print, letters, labels for mailings with Deans signature, including FedEX mailings. Log and print parking passes for development visitors. Assist as needed with room reservations.Other related duties as assigned.
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