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Administrative Associate, Communication Studies, Moody College of Communication

UNIVERSITY OF TEXAS AT AUSTIN

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At a glance

Compensation
No compensation found
Location
Austin, TX
Work Authorization
Not specified

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Job overview

The Administrative Associate provides administrative and operational support to the Communication Studies department and its faculty and stakeholders. The role supports financial and resource management, faculty review processes, event and program coordination, and professional development. It also maintains records and inventory, processes financial transactions, and coordinates communications and travel arrangements for campus visitors.

Skills & qualifications

RequiredNice to have

Skills

Administrative SupportFinancial ManagementEvent CoordinationCommunicationTravel Coordination

Full job description

Administrative and Operational SupportCoordinate communications with department and faculty, and stakeholders.Maintain organized filing systems (digital and physical).Maintain biannual record retention.Maintain annual inventory.Assist with various faculty reviews, award submissions and promotion/tenure processes.Financial and Resource ManagementProcess invoices, reimbursements, and purchase orders in alignment with institutional policies.Track expenditures against budgets.Assist with financial reconciliations and reporting.Event and Program CoordinationAssist in planning and executing meetings, conferences, and community events (venue, catering, materials, swag, registration, facilities, room reservations.).Coordinate travel arrangements campus visitors.Manage communications and promotional materials for events.Professional Development and Continuous ImprovementParticipate in training related to research administration, compliance, and community engagement.Perform related duties as required.

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