Senior Administrative Associate, Department of Mechanical Engineering
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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At a glance
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Job overview
The Senior Administrative Associate supports travel and entertainment administration for the Department of Mechanical Engineering. The role processes travel authorizations, vouchers, payments, and reimbursements; assists with transportation and lodging arrangements; and coordinates travel for high-volume events and research groups. It also provides training on UT travel and entertainment policies and procedures.
Skills & qualifications
Skills
Full job description
Process travel authorizations and vouchers for current and prospective faculty, staff, and students as well as visitors and other UT affiliates through UTs Request Forms system and DEFINE (VE5, VE6, VP5, VP2, NETA, ESA, VT6, etc.). Create vendor IDs as needed (PIF, GGV). Assist with transportation, hotel, and rental car arrangements in Concur as needed.Process all entertainment payments and reimbursements (VPEs).Assist with the travel coordination for high volume events: seminars, faculty recruitment, graduate recruitment, etc.Support and assist large research groups within the Department of Mechanical Engineering concerning travel and entertainment reimbursements.Provide training and education on UT Travel and Entertainment policies and procedures for faculty, staff and students.Other duties as assigned.
How this job compares
Set against the 3,683 open Administrative Support jobs on Olive Jobs, counted October 27, 2026.
- Pay
- This postingNot listed
- Texas median$50–66K/yr36 salary ranges
- Texas median$18–23/hr61 hourly ranges
- Openings
- Olive Jobs lists 407 open Administrative Support jobs in Texas and 3,683 across the US. 2% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- UNIVERSITY OF TEXAS AT AUSTIN (this employer)130 open
- Baylor Scott & White Health23 open
- UTMB Health18 open
- Experience
- Administrative Support postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (1,890 postings).
- Education
- 137 of the 3,683 open Administrative Support jobs (4%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 27, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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