Staffing Coordinator - Office & Administrative Specialist Intermediate / Full-Time, Day Shift

Working Title: Staffing Coordinator - Scheduler

Job Class: Office and Administrative Specialist, Intermediate (OASI)

Agency: Minnesota Department of Veterans Affairs

• Job ID : 97500

• Location : Silver Bay

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/07/2026

• Closing Date : 10/13/2026

• Hiring Agency/Seniority Unit : Veterans Affairs Dept / Vets Home-Silver Bay-AFSCME

• Division/Unit : Silver Bay Veterans Home / MVH-Silver Bay Direct Care

• Work Shift/Work Hours : Day Shift, 7:00am to 3:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Minnesota State Veterans Home - Silver Bay

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

It pays to consider a rewarding career with the Minnesota Veterans Home in Silver Bay! Earn a competitive wage, have affordable and comprehensive insurance benefits, a retirement plan, paid time off, and more!

This posting will be used to fill one current full-time vacancy at the Minnesota Veterans Home-Silver Bay. This position is designated as full-time and day shift. The day shift is 7:00am to 3:00pm. The position is eligible for full employer contribution towards health and dental insurance benefits.

This position, under the direction of the Director of Nursing, performs staff scheduling of the nursing unit and other units as assigned and provides Nursing Administration support. The position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible.

Tasks include but are not limited to:

• Provide clerical support to Nursing Management and Scheduling offices.

• Generate the production of accurate Nursing employee schedules that provides adequate staffing levels to meet the needs of the agency.

• Process employee schedule requests.

• Document employee attendance leave requests and overtime by making changes in Scheduling software and communicating changes with nursing supervisors.

• Document changes to employee assignments in Scheduling software as directed by nursing management.

Please see a message from Minnesota Department of Veterans Affairs Commissioner, Brad Lindsay. Select Link (https://youtu.be/uLsQU1FT0hs)

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Minimum Qualifications

Skill in:

• Keyboarding/typing and word processing, using Microsoft or similar software, to produce forms, reports and general correspondence.

• Using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data.

• Database management sufficient to enter, maintain, update, and retrieve information from a staffing/scheduling software.

• Customer service (in person, on the phone and through email and other written correspondence) sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers.

• Communication sufficient to effectively communicate with employees and supervisors/managers regarding nursing schedules.

Preferred Qualifications

• Experience staffing and scheduling employees.

• Experience using an electronic scheduling/staffing software.

• Knowledge of collective bargaining agreements.

Additional Requirements

This position requires successful completion of the following:

• A Minnesota Department of Human services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.

• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

• Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.