Project Coordinator

At Jacobs, our Program Management and Construction Management teams help clients successfully deliver complex infrastructure and facility projects that improve communities and create lasting value. As a Project Coordinator, you'll support project delivery by assisting with construction administration, stakeholder coordination, project documentation, and field activities while working alongside project managers, resident engineers, contractors, and client teams.

In this role, you'll help keep projects organized, informed, and progressing toward key milestones. You'll support contract administration, track project activities, facilitate communication among stakeholders, and contribute to the successful delivery of construction projects from initiation through closeout.

What you'll do:

• Support the Resident Engineer with construction contract administration activities in both field and office environments.

• Assist with project site walks, field observations, and coordination activities with project stakeholders.

• Participate in project meetings and support the preparation and distribution of meeting agendas, minutes, action items, and project updates.

• Process and track submittals, requests for information (RFIs), pay applications, contract modifications, punch lists, and closeout documentation.

• Maintain project records, correspondence, and document control systems.

• Track project progress, milestones, deliverables, and key performance metrics.

• Assist in evaluating construction progress and quality against approved schedules, budgets, and contract requirements.

• Support weekly construction meetings and other project coordination meetings.

• Review construction drawings, revisions, specifications, and contract documents to verify field activities and project compliance.

• Develop presentations, graphics, reports, and visual materials that communicate project status and updates to stakeholders.

• Coordinate with user groups and stakeholders to support project objectives and operational requirements.

• Assist in planning and coordinating facility or system shutdowns to minimize operational impacts.

• Facilitate communication between project teams, contractors, consultants, clients, and stakeholders.

• Support project reporting, scheduling, documentation, and administrative activities.

• Assist in identifying and resolving project issues through collaboration with project team members.

• Perform additional project coordination and administrative duties as assigned.

What you'll need:

Bachelor's degree in Engineering, Construction Management, or a related field, or a minimum of 5 years of construction administration experience.

Experience supporting construction projects through project coordination, contract administration, or project controls activities.

Advanced proficiency with Microsoft Office applications, including Teams, Word, Excel, PowerPoint, SharePoint, and Outlook.

Ability to read and understand construction documents, including plans, specifications, and submittal documentation.

Strong organizational, communication, and interpersonal skills.

Ability to effectively communicate with clients, contractors, stakeholders, project teams, and leadership.

Ability to work collaboratively in a team-oriented and matrixed project environment.

Ability to follow written, verbal, and visual instructions and manage multiple priorities effectively.

Familiarity with project management software such as PMWeb, Expedition, e-Builder, Microsoft Project, Bluebeam, Primavera P6, or similar platforms.

Familiarity with construction administration, contract documentation, and project delivery processes.

Ideally, you'll also have:

OSHA 10 certification.

Experience supporting aviation, transportation, infrastructure, or public-sector construction projects.

Familiarity with critical path method (CPM) scheduling concepts and schedule analysis.

Familiarity with construction cost estimating, project controls, and contract administration practices.

Experience preparing project reports, dashboards, and executive-level presentations.

Experience coordinating among diverse stakeholder groups in active construction environments.

Knowledge of document control and project information management best practices.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.