Talent Acquisition Coordinator

Description

Provides overall support in all functional areas of the Talent Acquisition department from scheduling interviews to onboarding candidates through post-employment offer activities. Includes but is not limited to assisting all personnel involved in the company's Talent Acquisition process with organizational and administrative tasks. Able to carry out work in an accurate and timely manner. Works under limited supervision. Primary job functions require some independent judgment.

ESSENTIAL JOB FUNCTIONS:

• Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

• Partners with Talent Acquisition Specialists to ensure an efficient effective and compliant staffing process delivering a positive candidate experience.

• Schedules interviews coordinating with candidates managers and interview teams.

• Arranges travel accommodations for candidates when required and processes reimbursement requests.

• Initiates and shepherds candidates through the hiring process by ensuring applications new hire paperwork and I-9s are completed accurately and timely.

• Audits information handled during the process for accuracy completion and compliance.

• Conducts new hire orientation for applicable locations as assigned.

• Schedules and tracks drug tests and physicals for candidates.

• Monitors background check results.

• Coordinates any on-site files at his/her location including historical I-9 originals job/requisition file etc..

• Administers or assists with employment tests as needed.

Qualifications:

• High School Diploma or GED | Associate's degree in a related area preferred.

• Six years of experience in the field or in a related area

• Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality maturity discretion personal tact judgment and initiative

• Knowledge of human resources recruiting policies and procedures - experience and knowledge of all steps in the full life-cycle of recruiting.

Competencies:

• Strong customer-oriented taskmaster.

• Able to create a warm inviting and welcoming environment for candidates.

• Strong verbal and written communication skills.

• Technologically savvy including proven knowledge of recruiting technologies ATS and proficiency in Microsoft Office Word Excel and PowerPoint.

• Collaborative.

• Proven organization skills can prioritize and multitask in a fluid fast-paced environment.

Only candidates within a 50 mile radius will be considered.

Job Type & Location

This is a Permanent position based out of Fort Wayne, IN.

Pay and Benefits

The pay range for this position is $27.50 - $29.65/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Permanent position based out of Fort Wayne, IN.

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a fully onsite position in Fort Wayne,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.