HR Assistant (Bereavement)

This role supports a centralized bereavement program that provides compassionate, personalized assistance to employees during one of the most difficult times in their lives. As a Case Manager within a high-touch services team, you deliver real-time guidance on bereavement leave, apply policies accurately, and manage sensitive cases across multiple communication channels. You ensure employees receive clear information, timely updates, and a trusted case management experience that reflects a strong customer service mindset and global HR standards.

Responsibilities

• Provide empathetic, real-time support to employees seeking information and assistance related to bereavement policy and bereavement time off.

• Guide employees through bereavement policies with clarity, compassion, and respect for their individual circumstances.

• Handle inbound and outbound phone calls, chats, tickets, and cases through specialized support queues.

• Critically assess each case and adjust the case management plan as an employees needs evolve.

• Address and respond to sensitive situations in a way that prioritizes the employee experience and helps de-escalate complex or emotionally charged cases.

• Manage your own workload effectively to meet productivity goals, and proactively escalate when significant changes or gaps in assigned work arise.

• Communicate regular updates to employees and internal stakeholders both verbally and in writing to ensure alignment and transparency.

• Ensure compliance with standard operating procedures, applicable federal and state regulations, and internal company policies.

• Maintain accurate and timely system records and documentation for all cases and interactions.

• Partner with internal teams and HR business partners to provide seamless, coordinated support across functions.

Essential Skills

• Minimum of 1 year of human resources experience.

• Experience working with HR processes and systems.

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Ability to work a flexible schedule that may include weekends, nights, and holidays.

• Ability to speak, read, and write fluently in English.

• Strong communication skills with the ability to convey complex policy information in a clear and empathetic manner.

• Solid organizational skills and attention to detail to manage multiple cases and documentation accurately.

Work Environment

This position is 100% remote, offering the ability to work from a home office while supporting employees across multiple locations. You will use case management tools, HR systems, and the Microsoft Office suite to manage and document interactions and cases. The environment is fast-paced and deadline-driven, requiring flexibility to work varied hours, including weekends, nights, and holidays, to ensure continuous support. The role involves frequent communication via phone, chat, and online case platforms, and emphasizes professionalism, confidentiality, and a compassionate approach in every interaction.

Job Type & Location

This is a Contract position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Phoenix, AZ.

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully remote position.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.