Project Coordinator

Job Description

Insight Global's client is seeking a Project Coordinator (PC) provides administrative support to the construction department in areas of bidding, contracts, submittals, project start-up and closeouts. This position also performs other non-routine administrative duties. The PC secures all necessary approvals and ensures that standard company procedures are followed and monitors compliance to contract requirements ensuring all conditions are satisfied. The PC relies on instructions and pre-established guidelines to perform the functions of the job. The PC works under immediate supervision of the Administrative Manager and closely with the project managers and superintendents.

• Job setup in project management system and on local server
• Research media and publications for project opportunities
• Obtain bid documents for project opportunities and prepare bid packages
• Prepare and issue Subcontracts, Professional Service Agreements, and Purchase Orders
• Prepare and issue Change Orders
• Assist the Project Manager with preparing and submitting RFIs and RFPs
• Log and process Submittals
• Assist the project team with project start-up and closeout processes and document preparations
• Manage the filing and distributing of all project documentation (contracts, drawings, submittals, change orders, permits, etc.
• Obtain all required permits for the project
• Process and manage Miss Utility locate requests
• Reconcile Subcontracts and research any issues with Subcontract/Vendor invoices
• Additional administrative duties such as scanning, copying, typing, mailing, filing of all project correspondence

Skills and Requirements

• 3-5 years minimum of related construction admin and/or project admin experience with a general contracting or civil construction firm.
• Strong oral and written communication skills.
• Proficient in MS Office.
• Ability to work well in teams.
• Associate degree in business or construction management related fields.
• Knowledge in Procore or CMiC construction management software a plus.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].