Director for Option III Program Advising amp; Admissions

Program Advising and AdministrationCollaboratively partner with Office of Student Services teammates to develop, maintain, and strengthen programs and services for graduate students, especially for Option III program students. Proactively inform the Associate Dean for Student Services, Graduate Advisor, and program directors on student issues, cases, and progression.Closely coordinate with the Graduate Advisor, Assistant Dean for Graduate and Doctoral Programs, Option III program directors, Associate Dean for Student Services, Program Faculty Directors, and the Communications Department on recruitment and brand marketing strategies and tactics, including:purchasing ads;keeping content organized; attending conferences for recruitment; setting up meetings with the chair and the communications team; Driving tasks that are deadline-oriented.Oversee Option III program administration, including: tracking student tuition and other UT required fees; creating bills/invoices and monitoring payments and balances; updating payment deadlines and institute promissory notes when needed; claiming wire transfers of student funds; registering students for classes in Option III program code courses; liaising with financial aid office on behalf of student aid; processing and approving student professional development requestsConsistently maintain a timeline, standard operating procedures, and strategic initiatives documentation for the Option III Program Advising and Admissions unit. Ensure that core/key processes and procedures for programs and services for graduate students are accurately and timely documented.Assist graduate students with the registration process, advice on program policies and procedures, and connecting to available resources, including the Graduate Advisor and Office of Student Service teammates.Provide students with in-depth information and clarification of institutional and graduate program rules and regulations.Assist Graduate Advisor with: preparing and submitting petitions, nominations, and official letters; maintaining information about the graduate programs for the graduate catalog, graduate handbook, and other reports or documents; maintaining accurate and complete files and process required paperwork for prospective, incoming, and current graduate students and alumni, including program milestones, programs of work, and graduation. Ensure students are provided with accurate information in a timely fashionTrain and cross-train program coordinators and Office of Student Services teammates to share information and processes to ensure sustainability and quality of programs and services by documenting unit timelines, standard operating procedures, strategic initiatives, and success metrics.Admissions and RecruitmentCoordinate all administrative components of recruitment; proactively collaborate with Graduate Advisor and program heads to develop recruitment strategies: plan, organize, and execute recruiting efforts and events, including virtual and in-person recruitment events and information sessions, in coordination with the non-option III team to maximize recruiting efforts across all School of Nursing graduate programs.Communicate with prospective Option III students to convey the various admission and program requirements, degree programs, deadlines, and funding opportunities.Coordinate all administrative components of graduate admissions, progression, fellowships, and student facing activities: manage the application file screening, review, and decisions process; communicate with applicants from admission to enrollment; facilitate the review of completed applicant files during the Graduate Admission and Progression Committee meetings where admission decisions are made.Provide information and guidance to applicants and current students on: admission requirements and admission procedures; program/degree requirements; University, Graduate School, and School of Nursing policies and regulations, including progression pol cies and compliance.Oversee the coordinating of Option III events, including recruitment events.Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrolled.Coordinate with the non-Option III team members to plan and participate in new student orientations, including connecting students to Office of Student Services staff, programs, and services for students.Coordinate the updating of webpages, brochures and public materials for the graduate programsStudent Events/ActivitiesProvide staffing support at Office of Student Services activities (e.g., Commencement and Graduation, Light the Lamp/White Coat Ceremony, Welcome/Back-to-School, Gone to Texas/Nursing)Communicate and collaborate with staff, administrators, and faculty working on non-Option III (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs and services as needed.