Records and Information Management Specialist

Summary

The Records and Information Management Specialist is the Lead Records and Information Management Specialist overseeing Records Management (RM) programs throughout all VS and providing FOIA support at the national level. They administer these activities in support of the VS Deputy Administrator, VS Associate Deputy Administrator, VS Executive Team (VSET), as well as the Field Operations (FiOps), Diagnostics and Biologics (D&B), and Strategy and Policy (S&P) business units.

Duties

• The duties may include, but are not limited to:
• Serves as the VS liaison to the Animal and Plant Health Inspection Service (APHIS) Legislative and Public Affairs (LPA) and Marketing and Regulatory Programs Business Services (MRPBS)
• Serves as the national expert on complex RM and related FOIA issues for VS, providing technical guidance and direction to each VS business unit.
• Establishes deadlines for business units to timely and accurately prepare Analytical Reports and RM deliverables.
• Researches, analyzes, and evaluates data for response to FOIA requests as related to RM needs.
• Assembles and reviews proposed FOIA release packages and assists with RM questions regarding FOIA packages.
• Formulates records and information management policy for the organization and developing plans for policy implementation.
• Analyzes RIM business processes and provides recommendations to improve workflow and create efficiencies by making use of automated tools, systems and technology.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-13 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-12 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: - Abilities and skills to effectively interpret and implement NARA and agency specific records management regulations and guidance. - Capability to make viable recommendations to support changes as it relates to policies, procedures, and processes to maximize the effectiveness and efficiency of Veterinary Services' records management activities. - Must possess experience and ability to develop short-term and long-term goals and approaches to achieve APHIS Veterinary Services' records management goals and objectives. - Must have the ability to train a team of liaisons to perform routine records management program functions to include but not limited to records cleanups, inventories, draft record schedules, development, and maintenance of file plans. - Must be able to identify, report, and find solutions for program risks and deficiencies requiring mitigative or corrective action for all Veterinary Services records management issues that may arise. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement. How You Will Be Evaluated

You will be evaluated based on your qualifications for this position as evidenced by your experience, education, training, responses to the application questionnaire and the responses to all assessments required for this position demonstrated in your application package to determine the degree to which you possess the knowledge, skills, abilities, and competencies listed below: Attention to Detail Customer Service Decision Making Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Reasoning Self-Management Stress Tolerance Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service. Cheating on the online assessment may also result in your removal from consideration. Additional Information - USA Hire Online Assessment All applicants are required to complete the online USA Hire assessment to be considered for the position for this vacancy. Applicants will not be given the opportunity to complete the online USA Hire assessment outside of the assigned assessment window for this vacancy. The assessment window closes 48 hours after the posted closing date and time of the announcement. The assessment window closes 48 hours after the posted closing date and time of the announcement. To preview the application questionnaire, please visit: https://apply.usastaffing.gov/ViewQuestionnaire/13072898 Other Information

Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP or RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. CTAP applicants must receive a rating of at least 85 out of a possible 100 to receive selection priority. Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee. Locality pay will vary based upon the selectee's duty location. A final salary determination will be made upon selection. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.