Operations Specialist

Description

We are seeking an organized and detail-oriented Operations Specialist to support day-to-day program and administrative operations. This long-term contract opportunity focuses on coordinating invoices, expense tracking, travel arrangements, documentation management, onboarding support, and cross-functional collaboration.

Responsibilities:

• Process invoices and reimbursement requests, ensuring accuracy and timely completion.

• Respond to inquiries and provide operational support to internal and external stakeholders.

• Review expense reports and supporting documentation for compliance with company policies and procedures.

• Coordinate travel arrangements, including airfare, hotel accommodations, and transportation.

• Maintain organized records and documentation to support audits and reporting needs.

• Assist with onboarding activities, including scheduling, documentation, and administrative support.

• Support training and meeting logistics by coordinating schedules, materials, and communications.

• Partner with Finance, Compliance, and other departments to ensure smooth operational processes.

• Track expenses, compile reports, and identify opportunities to improve efficiency and accuracy.

• Perform additional administrative and operational duties as needed.

Requirements

• 3-5+ years of experience in operations, administrative support, program coordination, or a related role.

• Experience with invoice processing, expense reporting, and data entry.

• Strong attention to detail and ability to maintain accurate records.

• Experience coordinating schedules, meetings, and travel arrangements.

• Ability to support onboarding, training, and general administrative activities.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office, including Outlook, Excel, and Word.

• Experience working with ERP, HRIS, or other business systems preferred.

• Ability to manage multiple priorities and work effectively in a fast-paced environment.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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