MANAGEMENT AND PROGRAM ANALYST

Summary You will serve as a Management and Program Analyst in support of the Deputy Director/Director Histories and Archives Division of NAVAL HISTORY AND HERITAGE COMMAND. Responsibilities You will collaborate with division directors, branch heads and technical managers to keep all informed in the planning, scheduling, and follow-up of work progress. You will review and interpret directive, instructions, regulations, and delegations of authority for potential impact on program objective, operating policies, work operations, and progress. You will provide support to lead program analyst in regard to budget planning and execution. You will perform, as needed, liaison duties to ensure Division meets training, safety, security and other command/agency requirements. Requirements Conditions of Employment Qualifications GS-11 LEVEL Your resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-09) or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate performing duties such as the following: Evaluating administrative or programmatic operations by analyzing trends, identifying process bottlenecks, and formulating actionable recommendations to improve efficiency. Synthesizing complex programmatic data from multiple internal and external databases to author comprehensive briefs, white papers, and decision-ready packages for senior leadership. Managing the complete lifecycle of organizational taskings, including assigning action items, validating response quality, and enforcing operational deadlines across departments. Executing budget-support duties, such as monitoring fund distribution, analyzing expenditure rates, and predicting potential funding shortages to ensure compliance with financial controls. Analyzing newly issued directives, policy changes, and organizational schedules to determine their impact on current local operating procedures and resource allocation. Designing, implementing, and maintaining customized spreadsheets, tracking databases, or workflow systems to monitor project milestones and report on overall mission accomplishment. Resolving complex administrative and programmatic problems independently by leveraging personal initiative, problem-solving skills, and coordination with external stakeholders. GS-09 LEVEL Your resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-07) or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate performing duties such as the following: Gathering, compiling, and organizing quantitative or qualitative data from databases, spreadsheets, and files to assist in identifying operational trends or program anomalies. Drafting preliminary program reports, briefing materials, and graphical charts under direct Supervision to present administrative and programmatic findings to higher-level analysts or leadership. Tracking and routing organizational taskers, action items, and external correspondence through electronic management systems (such as ETMS2) to ensure timelines are met. Reconciling basic financial transactions, tracking office expenditures against established budgets, and identifying variances for review by resource managers. Inputting, retrieving, and manipulating data within standard office software suites and specialized databases to maintain accurate tracking of schedules and program milestones. Participating in basic workflow evaluations or process mapping exercises to identify areas where administrative procedures can be standardized or streamlined. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education In lieu of specialized experience, you may qualify with the following education or combination of both education and experience: GS-11 LEVEL: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. GS-09 LEVEL: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.