Assistant Finance Director

Assistant Finance Director/Deputy Tax Collector Department(s): Finance Reports to: Finance Director Job Summary This position serves as assistant to the City Finance Director/Tax Collector and is responsible for varied professional accounting tasks. In the absence of the City Finance Director, the position will oversee the day-to-day operations and supervise staff in the Finance and Collections Department. Summary of Essential Job Functions - Serve as assistant to the City Finance Director and in the absence of the Finance Director oversee the day-to-day operations and supervise staff in the Finance and Collections Department. - Serve as Deputy Tax Collector. - Prepare and analyze financial reports, maintain cost accounting records on equipment and projects. - Monitor expenditure patterns for investment purposes. - Work at the collections counter in the absence of a collections clerk and serve as a third counter person as necessary for the collection of real estate taxes, sewer taxes, motor vehicle registrations and all other city revenues. - Assist Finance Director in budget data and supporting documentation. - Assist the tax collector in processing the real estate tax warrant and preparing bills for mailing. - Assist the tax collector in all aspects of the real estate tax lien and tax deed process as necessary. Record date, book and page of lien and deed in Tax Collection software. - Verify cash receipts daily; prepare and balance a weekly and monthly summary report to the general ledger. Report any discrepancies to the Finance Director. - Maintain all aspects of sewer billing and accounting. Coordinate the processing of the sewer warrant and bill preparation for mailing. Reconcile the sewer accounts to the general ledger on a monthly basis. Report any discrepancies to the Finance Director. - Assist the Public Works Director in researching records for sewer abatement considerations. - Oversee and process Citys payroll and employee benefits in the absence of the payroll clerk. - Assist the payroll clerk in the preparation of the quarterly State Employment Report. - Oversee payroll and accounts payable and receivable. - Enter cleared entries (checks, deposits, debits and credits) in the general fund bank reconciliation software. - Assist in tracking accounts receivable at fiscal year end and prepare a monthly report of receivables. - Take initiative to assist Department in whatever is needed and perform any other tasks assigned by Finance Director. Minimum Requirements Degree in financial accounting or a combination of accounting coursework and a minimum of 5 years of work experience in financial accounting. Working knowledge of computers, MS products and spreadsheets. Excellent communication and customer service skills. Strong supervisory skills. The requirements listed above may be satisfied by having any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities. Abilities Required Ability to understand City accounting systems and to take the initiative to assist and improve City Finance Department operations. Ability to fully utilize accounting software and computers to keep financial records so that there is clear documentation of work accomplished and a clear record of all changes to city financial systems. Ability to work with many different people both inside and outside the Finance Department. Ability to work well with the public under difficult circumstances at times. General knowledge of personal computer hardware and software including familiarity with the use of various software applications including word-processing, electronic spreadsheets and data bases. An incumbent in this position consistent y demonstrates an initiative to tackle assigned projects without direct supervision, an interest in maintaining financial systems, and has a pleasant and helpful demeanor with public and staff. Work is performed in office. This includes the ability to lift up items weighing up to 25 pounds. **Disclaimer **The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Application deadline : Position will remain open until filled Please submit application to: City Managers Office, City Hall 168 Main Street, Berlin, NH 03570 or [email protected] Phone: 603-752-7532 The City of Berlin is an Equal Opportunity Employer