Construction Operations Scheduling Coordinator

Description

Jenny Bour with Robert Half is looking for an organized Construction Operations Scheduling Coordinator to support field workforce planning and timekeeping accuracy for a growing team in Tonawanda, New York. This Construction Operations Scheduling Coordinator role works closely with operations leadership and cross-functional partners to keep labor schedules current, improve reporting reliability, and help crews stay aligned with project demands. The position is highly visible and requires sound judgment, strong follow-through, and clear communication with both office staff and field employees.

Responsibilities:

• Oversee and maintain the field operations schedule, ensuring staffing plans remain accurate, up to date, and aligned with active and upcoming work.

• Partner with operations leaders, project teams, and field supervision to anticipate labor needs, adjust assignments, and address potential scheduling gaps before they impact delivery.

• Share approved staffing and schedule updates with managers, supervisors, and field employees so all parties have timely and consistent information.

• Review labor forecasts and scheduling entries for completeness and accuracy, and help establish consistent practices for maintaining reliable workforce data.

• Provide guidance and training to employees on scheduling and timekeeping tools to improve adoption, accountability, and day-to-day use.

• Prepare reports and summaries related to manpower levels, labor demand, staffing trends, and operational planning for leadership review.

• Audit daily and weekly time records to identify missing punches, incomplete entries, incorrect job coding, and other exceptions requiring correction.

• Coordinate with supervisors, payroll, and accounting to resolve timekeeping issues, confirm approvals are completed on schedule, and support accurate payroll and job-cost reporting.

• Help document procedures, investigate recurring data-quality concerns, and support ongoing improvements to scheduling, timekeeping, and related operational systems.

Requirements

• At least 3 years of experience in construction operations, workforce scheduling, project coordination, payroll support, timekeeping administration, or a similar role.

• Background working in commercial construction, mechanical contracting, plumbing, sheet metal, field service, or another labor-intensive project environment preferred.

• Strong understanding of scheduling practices, labor coordination, and the operational demands of supporting field teams.

• Experience reviewing time and attendance records, resolving discrepancies, and working with payroll-related deadlines and approvals.

• Ability to communicate effectively with executives, project managers, supervisors, office staff, and field personnel.

• High level of accuracy, attention to detail, and follow-through when managing schedules, records, and reporting.

• Proficiency with digital scheduling, timekeeping, and reporting systems, along with the ability to learn and support evolving software tools.

***For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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