Administrative Program Director 2

Job# OMF-50568073-10.22.26-JDG This position is located in the Office of Management & Finance, within the Louisiana Department of Agriculture & Forestry Procurement Department.

This position serves as the Assistant Procurement Director responsible for managing statewide activities related to the processing, approval, and payment of the Louisiana Department of Agriculture & Forestry’s (LDAF) P Card program, travel program, accounts payable program, contracts program, and purchasing program within the Procurement Division. This position is responsible for LAFA travel and accounts payable programs, which are exempt from review and oversight by the Office of State Procurement. The purchasing and travel budget for the “exempt” programs is approximately 3 million dollars. Supervision for this position is received from the Procurement Director. This position is a supervisory position with two (2) direct subordinates.

Six years of experience in administrative services; OR

Six years of full-time work experience in any field plus three years of experience in administrative services; OR

A bachelor's degree plus three years of experience in administrative services; OR

An advanced degree plus two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties:

• Communicates at the management level within the agency when interrelated policy planning procedures are established. Responsible for routine reporting to the different offices within the department on the overall status of procurement office activities as well as exceptional circumstances when required.

• Organizes, directs, and controls work activities of the procurement staff to include contract management, purchasing, accounts payable, and travel.

• Assists in the development and execution of Department of Agriculture & Forestry procurement policy and procedures.

• Serves as an official source for information regarding contracts/or grants, procurement, travel, risk management, and accounts receivable, advising officials and independently providing information and assistance to the Commissioner of Agriculture and Forestry, Deputy Commissioner, Confidential Assistant, Assistant Commissioners, Program Directors and Managers, Board and Commission Members, the Director of LAFA, Assistant Director of LAFA, and LAFA Board Members.

• Monitor executed contracts for compliance in coordination with program managers.

• Assist in planning, organizing, and conducting seminars to inform LDAF and LAFA personnel on a statewide basis of all procurement processes.

• Serves as Agency Purchasing Card Program Assistant Administrator (LaCarte Visa) for LDAF statewide users and is responsible for ensuring the purchasing card is in compliance with state guidelines as it relates to commodities purchases as well as travel. Responsibilities include keeping abreast of program updates as they become available, assist in the development of agency specific policies in accordance with the State of Louisiana P Card and Travel Policies.

• Monitor and maintain Works system to manage procurement/travel cards. Audit CBA P-card accounts to analyze travel documentation, ensuring compliance with regulatory requirements and policies and procedures.

• Serve as the official source for information regarding travel, advising the department staff and independently providing information and assistance to the Commissioner of Agriculture and Forestry, Deputy Commissioner, Confidential Assistant, Assistant Commissioner’s, Program Directors and Managers, Board and Commission Members, the Director of LAFA, Assistant Director of LAFA, and LAFA Board Members.

• Review and interpret state laws, government rules and regulations, and LDAF and LAFA policies and procedures affecting the administration of the P-card program.

• Responsible for managing the statewide accounts payable process for the Department of Agriculture & Forestry and the Louisiana Agricultural Finance Authority including processing of payment vouchers in LaGov, receiving documents in SRM/ECC system, payment processing in the LAFA procurement system, payment approval and research outstanding payments. Processes and approves requests for cancellation and/or voiding and reissuance of vendor checks due to lost, stolen, and duplicate payments. Returned checks are investigated and corrected.

• May serve as an Office of Management and Finance representative at the LDAF Emergency Operations Center responsible for purchasing tasks related to emergency situations.

Other duties as assigned.

Functional Requirements:

• Light lifting
• Sitting at workstations with occasional breaks
• Infrequent reaching above shoulder height
• Infrequent bending or kneeling

Environmental Factors:

• Working indoors

Position-Specific Details: Appointment Type: Promotion, Full-time. This promotional opportunity is only open to permanent classified employees of the Louisiana Department of Agriculture and Forestry. Location: East Baton Rouge Parish. Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. If you are contacted for an interview, please let us know at that time if you need a special accommodation for a disability.For further information about this vacancy, contact: Jennifer Ginn Human Resources Supervisor Louisiana Department of Agriculture & Forestry 5825 Florida Blvd., Suite 1001 Baton Rouge, LA 70806 [email protected] The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.