EXECUTIVE SUPPORT SPECIALIST

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is: Serves as the Executive Staff Support Officer as the primary Tasker Management Tool manager, Freedom of Information Act (FOIA) monitor, Privacy Act (PA) monitor, within the A1 Action Group with responsibility for providing administrative management support to the Deputy Chief of Staff (DCS), Manpower, Personnel and Services.

Duties

Manage and direct the day to day task management operations of the DCS, Manpower, Personnel and Services. Expedites priority taskers assigned to DCS, Manpower, Personnel and Services. Responsible as the DCS, Manpower, Personnel and Services directorate Freedom of Information Act (FOIA) and Privacy Act Monitor (PA). Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-11, or equivalent in other pay systems. Examples of specialized experience includes : (1) thorough knowledge of the organization, programs, missions, and functions of the Air Force A1 portfolio and Air Force organization; (2) skill in creating, planning, coordinating and maintaining a wide-range of taskers from Congressional inquiries, SECAF, CSAF, CMSAF, and other Headquarters Air Force offices; (3) astute interpersonal skills are vital to ensure crucial information is gathered from Headquarters Air Force, MAJCOMs and other appropriate agencies/departments for use in completing taskers; (4) skill in working with counterparts across Headquarters Air Force and within DCS. Intensive formulation and coordination of Air Force position/policy on A1 programs; (5) knowledge of proper written and oral rules and protocol in responding to inquiries and questions from Congress, OSD, Headquarters Air Staff, Secretarial Staff, MAJCOMs, and outside agencies; (6) comprehensive knowledge and understanding of range of staff concepts, objectives, policies, management/organizational techniques, and military command. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-11 level is required to meet the time-in-grade requirements for the GS-12 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of the theories, principles, functions and processes of management to identify, analyze, and recommend solutions to problems or to develop planning guidance. 2. Ability to research problems and issues, including evaluating the content of new or modified policy to determine its impact on the organization1s programs or resources. 3. Skill in written/oral communication to prepare briefings or recommendations to managers and negotiating solutions to disputed recommendations. Judgment in problem solving. 4. Knowledge of managing and directing the day to day operations of an organization and providing advice, guidance and assistance with regard to task management within the organization. 5. Skill in organizing and delivering briefings to encourage understanding and acceptance of findings and recommendations. Develops and implements plans, timetables, tasking and overall coordination of work; serves as principal organizational contact. 6. Knowledge of various office automation software programs, tools and techniques to support office operations and produce a variety of document such as letters, reports, spreadsheets, databases, and graphs. Ability to locate, assemble and compose information for reports, inquiries, technical and non-technical correspondence PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How You Will Be Evaluated

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. BASIS OF RATING: Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran's Preference; however, Veteran's Preference is considered where applicable. Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements. Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements. The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job. For additional information on what to include in your resume, click here. APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume. Applicants who disqualify themselves will not be evaluated further. Other Information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist. Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement. Direct Deposit: All federal employees are required to have direct deposit. Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here. If you have questions regarding this announcement and have hearing or speech difficulties click here.