Office Manager

Job Description

Insight Global is looking for an organized, deadline-driven Contract Billing & Office Manager to manage construction contract billing and day-to-day operations of the Anchorage office. This role is responsible for preparing and submitting monthly progress billings, pay applications, lien releases, and maintaining accurate job-specific billing requirements and deadlines. Additional responsibilities include reviewing and setting up new contracts, entering jobs and schedules of values in Sage, coordinating insurance certificates and claims, and supporting military base access requirements. The Contract Billing & Office Manager will also handle purchase orders, supplier account requests, vehicle registrations, business and contractor license renewals, and other administrative duties to keep projects and office operations running smoothly.

Skills and Requirements

• High school diploma, GED, or higher education
• 4+ years of office administration or accounting support experience
• Previous construction progress billing experience required, including pay applications, schedules of values, and lien releases
• Comfortable reading contracts for billing terms and insurance requirements
• Strong organizational skills and the ability to independently manage many recurring deadlines
• Strong communication skills with general contractors, owners, vendors, and insurers
• Proficiency in Microsoft Word, Excel, and Outlook
• Previous work experience in fire protection or the construction industry
• Experience with Sage 100 accounting software
• Experience billing through contractor portals (e.g., Textura, GCPay, Procore)
• Experience with government or military contracts
• Coursework in bookkeeping, accounting, or business

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].