Assistant to the Economic Development Director

HOURS: Monday - Friday, 8:00AM to 5:00PM SPECIAL INSTRUCTIONS TO APPLICANTS: Please submit letter of interest in addition to resume completing required application fields. The purpose of this job is to serve as a key resources for department-wide administrative and operational matters for department and Regional Economic Development Incorporated (REDI). Responsibilities include participating in the development and administration of the department's and REDI's budget and financial operations, maintaining facility operations, serving as the departments Records Custodian, and preparing City Council memos. This position as acts as a liaison to the REDI Board of Directors, ensuring effective communication and coordination. - Performs budget and financial management. - Coordinates all purchasing. - Maintains professional facility operations, including opening and closing the facility for business and serving as primary point of contact for department's vendors and other City departments. - Provides customer service in person, via phone, and in writing. - Serves as staff liasion to REDI Board of Directors. - Prepares City Council memos, bill requests, and related documentation. - Serves as department records custodian. Processes and fulfills records requests. - Provides varied and complex administrative support to department and staff. - Manages special projects. - Updates website. - Conducts research. - Creates and presents reports. - Regular attendance is a necessary and essential function. - Performs other duties as assigned. Education and Experience - High school diploma or equivalent required. Bachelor's degree in Business or related field preferred. - 3 to 5 years' experience in administrative support, customer service, and/or records/fiscal administration. Knowledge of: - Relevant laws and regulations pertaining to Chapter 610, Revised Statutes of Missouri, and Missouri Secretary of State's Offce retention schedules and guidelines. - Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar. - General office practices and administrative procedures, records management, and administration techniques and procedures. - Basic financial workflows, such as accounts payable, expense coding, receipt management, and tracking budgets. Common busiess software applications such as Google Suite, Microsoft office, and Adobe. - Digital collaboration suites. Skill in: - Communicating verbally and in writing to meet the needs of the audience. - Maintaining accuracy and attention to detail. - Collecting, organizing, and analyzing complex and/or technical data. - Coducting research. - Project management. Ability to: - Prioritize with sound judgement manageing multiple projects with overlapping and competing deadlines. - Process and handle confidential information with discretion. - Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships. - Compile, organize, interpret, and communicate data and results concisely. - Provide high levels of effective customer service. - Work proactively and indepently with minimal supervision. - Recognize, analyze, and solve a variety of problems. - Create and present reports. - Utilize website content and management systems. - Regularly use a computer, software, phone, and related office equipment. - Focus on tasks.