Accountant II (Project Accounts)

Verify and approve electronic DEFINE and WEB documents as needed for Projects Group to include encumbrances, voucher payments, and some funding and lapsing documents (VP1, VP2, VE3, and some VTA documents) for accuracy and completeness per request. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies.Prepare funding, encumbrance, payments, and correction vouchers via DEFINE/WEB complex/sensitive project portfolio including PDC managed CIP and other Major Renovation projects, work closely with the Accounting Analyst to ensure account structure is appropriate for scope and the asset components the project will impact. Accuracy is a must regarding object codes, amounts, accounts, and vendor setup. Audit and verify project cost information is correctly posted to UT Asset Works/CPPM to ensure accuracy.Perform and review Project Account Reconciliations / Close outs. Verify reconciliation of accounts, funds are properly lapsed, project documents are audited to ensure records retention rules have been met, confirm projects are closed according to procedure and that a final financial statement of each project is completed. Assist Accounting Analyst with annual componentization and accrual calculations at year end as needed.Provide backup for shared Project email folder when needed for new contracts, funding requests, and vendor invoices to make sure that capital projects are assigned and related emails are forwarded to specific accounting processor.Provide consistent, timely, and reliable communication via e-mail or other medium to project managers regarding status of projects such as funding, billing exception errors, project close-out statements, and ad hoc financial updates for projects with complex funding structures.To provide accounting backup support across project accounts work group and assist in training new staff.Represent department and division at meetings with Directors, AD's and campus clients to include Assistant Deans, etc. Prepare various ad HOC and funding reports and/or analysis as needed by Office of Accounting, Vice President's Office, Director's Office, and various Facilities Services and PMCS divisions to provide accurate financial information. Provide analysis and interpretation of system data using internal financial systems, data warehouse, and other financial tools.Other duties as assigned.