Project Administrator

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13692756 As a Project Administrator, youll be the backbone of the project team, keeping everything organized and moving forward. Youll manage critical administrative tasks, assist project teams, and serve as a primary point of contact for vendors and partners. This role is all about attention to detail, clear communication, and supporting smooth project execution from start to finish. Duties/Responsibilities: Contract & Financial Management - Process AP invoices, subcontractor/vendor billings, and owner billings. - Prepare owner contracts, change orders, and assist with contract reviews. - Enter project estimates into Viewpoint and generate monthly billing reports. - Review work orders and send invoices upon completion. Project Coordination & Documentation - Set up new jobs, create folders, and maintain project files. - Upload and manage plans, specs, contracts, permits, safety reports, and closeout documents. - Notify subcontractors of completion dates and collect closeout items. - Replace/update drawings and assist project managers and superintendents as needed Compliance & Administrative Support - Review insurance certificates for compliance. - Manage W-9 distribution, scan/upload safety documents, and maintain filing systems. - Complete additional tasks assigned by the area leader.