Office Assistant / Accounting Clerk

Veterans Preference: The Jobs for Veterans Act mandates priority of service to veterans seeking employment and training opportunities. To ensure compliance with this law, this job posting will be available only to veterans for the first 24 hours. After this period, the job will be released to all jobseekers. ## Full job description {#full-job-description tabindex="-1"} Job Overview We are seeking a detail-oriented and organized Office Assistant / Accounting Clerk to join our team. This role offers an excellent opportunity to support daily office operations, manage administrative tasks, and assist with bookkeeping functions. The ideal candidate will possess strong computer skills, office management experience, and excellent customer service abilities. This position is essential for maintaining smooth office workflows and ensuring accurate record-keeping in a professional environment. Duties - Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette - Perform data entry and maintain accurate records using Microsoft Office, QuickBooks, and Accounting related software - Assist with bookkeeping tasks such as invoicing, billing, and basic accounting procedures - Organize and file documents both physically and electronically to ensure easy retrieval - Support office management activities including calendar management, appointment scheduling, and correspondence - Provide customer support via phone and email, addressing inquiries efficiently and courteously - Proofread documents for accuracy and clarity before submission or distribution - Assist with clerical tasks such as photocopying, mailing, and inventory management - Assist with filing, shredding, and scanning - Support and work closely with CPA to accomplish goals and deadlines - Maintain a high level of confidentiality and discretion Requirements - Proven experience in office administration, clerical work, or related roles - Proficiency with Microsoft Office Suite (Word, Excel, Outlook) - Familiarity with QuickBooks or similar accounting software; bookkeeping experience preferred - Strong organizational skills with the ability to prioritize tasks effectively - Excellent typing speed and data entry accuracy - Experience managing multi-line phone systems and providing exceptional customer service - Office management experience including calendar management and administrative support - Knowledge of office equipment operation such as printers, scanners, and filing systems - Strong communication skills with professional phone etiquette - Ability to work independently with minimal supervision while maintaining attention to detail This role provides an engaging environment where your organizational skills and administrative expertise will contribute significantly to our company's success.