Buyer Associate - Brighton Center for Specialty Care Operating Rooms

Buyer Associate - Brighton Center for Specialty Care Operating Rooms

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Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

Purpose of Position

Provide purchasing, inventory management, and supply chain support for the Brighton Center for Specialty Care Operating Room and Medical Procedures Unit, with additional coverage responsibilities across Michigan Medicine ambulatory care locations as assigned. Independently coordinate routine purchasing, replenishment, inventory accuracy, and supply availability activities in accordance with established departmental procedures. Collaborate with clinical and operational stakeholders to ensure the right products are available in the right quantities, at the right locations, and at the right times to support safe, efficient patient care.

Organization Relationships

Reports to the Supply Chain Manager and interacts regularly with OR Nursing Leaders, Lead CRNA, Charge Nurses, and other clinical staff

Responsibilities*

Inventory Management and Replenishment

Independently manage daily inventory and replenishment activities for assigned clinical areas to ensure supplies are available in the appropriate quantities, locations, and timeframes to support patient care.

Monitor inventory levels, utilization patterns, and procedural requirements to identify purchasing and replenishment needs.

Establish, evaluate, and adjust inventory par levels and stocking practices in collaboration with clinical stakeholders and in accordance with established departmental procedures.

Perform routine cycle counts, reconcile physical inventory with system records, investigate discrepancies, and implement appropriate corrective actions.

Receive, verify, stock, and organize supplies while maintaining accurate inventory records and appropriate product rotation.

Monitor product expiration dates, excess inventory, and obsolete supplies to minimize waste and support responsible resource utilization.

Purchasing and Supply Continuity

Independently coordinate routine purchasing activities, including identifying supply needs, placing orders through approved procurement channels, and monitoring order fulfillment.

Evaluate product availability, cost, delivery timelines, and clinical requirements when determining appropriate purchasing and replenishment actions.

Identify and coordinate clinically appropriate product substitutions during backorders, shortages, and other supply disruptions in collaboration with applicable clinical and Supply Chain stakeholders.

Track outstanding orders, backorders, and delivery delays; proactively communicate potential supply disruptions and facilitate timely resolution.

Investigate and resolve purchasing, receiving, and inventory discrepancies with suppliers and internal support teams.

Support product conversions, new product introductions, and changes in clinical supply requirements.

Clinical and Operational Collaboration

Serve as a primary supply chain resource for assigned clinical areas, maintaining effective working relationships with nursing leadership, clinical staff, and operational partners.

Independently prioritize daily supply requests, troubleshoot inventory-related concerns, and escalate issues that may affect patient care or procedural readiness.

Communicate product availability, supply changes, and anticipated shortages to clinical and operational stakeholders.

Coordinate specialty-specific inventory needs and operational changes across assigned procedural areas.

Data Integrity and Process Improvement

Maintain accurate purchasing, product, and inventory information within applicable supply chain systems.

Utilize purchasing and inventory reports to monitor utilization, identify discrepancies, and support replenishment decisions.

Monitor assigned supply chain performance indicators, including inventory accuracy, product availability, and replenishment effectiveness.

Identify and recommend opportunities to improve inventory processes, reduce waste, control supply expenditures, and enhance operational efficiency.

Participate in departmental initiatives, inventory optimization activities, and process improvement projects as assigned.

Ambulatory Coverage and Team Support

Provide supply chain coverage and operational support to other ambulatory care units and procedural locations across Michigan Medicine, as assigned, to maintain continuity of supply operations during staffing vacancies, absences, and changing operational needs.

Adapt to varying clinical workflows, inventory systems, and supply requirements when supporting additional locations.

Collaborate with other Buyer Associates and supply chain personnel to facilitate consistent inventory management practices across assigned locations.

Maintain safe, organized, and efficient supply storage areas in accordance with institutional policies and applicable regulatory requirements.

Perform other duties as assigned

Shift

Monday ? Fridays 5:30 am ? 2:00 pm. Work schedules and assigned locations may vary based on departmental coverage requirements and operational needs

Required Qualifications*

Required Qualifications

Education and Experience

High school diploma or GED required.

Relevant experience in purchasing, inventory management, supply chain operations, materials management, or related field is beneficial but not required. Combination of education and experience will be considered.

Knowledge, Skills, and Abilities

Ability to independently organize, prioritize, and complete assigned responsibilities while following established policies and procedures.

Strong organizational skills, attention to detail, and demonstrated ability to maintain accurate records.

Effective written and verbal communication skills with the ability to collaborate with clinical, administrative, and operational stakeholders.

Demonstrated problem-solving skills and ability to investigate and resolve routine purchasing and inventory discrepancies.

Proficiency with Microsoft Office applications, including Excel, or demonstrated ability to learn and effectively utilize comparable software.

Ability to manage competing priorities and respond appropriately to time-sensitive operational needs.

Demonstrated reliability, accountability, adaptability, and commitment to teamwork.

Willingness and ability to provide assigned coverage at other Michigan Medicine ambulatory care locations.

Desired Qualifications*

Desired Qualifications

Associate's or bachelor's degree in Supply Chain Management, Business Administration, Healthcare Administration, Logistics, or a related field.

Experience in healthcare supply chain operations, preferably within a hospital, ambulatory surgery center, or procedural care environment.

Experience with purchasing, inventory management, receiving, and replenishment processes.

Familiarity with automated inventory management systems, enterprise resource planning systems, or healthcare purchasing platforms.

Intermediate Microsoft Excel skills, including data analysis, filtering, formulas, and reporting.

Experience analyzing inventory utilization, adjusting par levels, or identifying opportunities to reduce excess inventory and supply waste.

Familiarity with medical and surgical supplies, clinical product substitutions, and supply shortage management.

Knowledge of Lean principles, continuous improvement methodologies, or process standardization.

Experience supporting operations across multiple departments or clinical locations.

Education

High School Diploma or GED required

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day

• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Detail

Job Opening ID

284329

Working Title

Buyer Associate - Brighton Center for Specialty Care Operating Rooms

Job Title

Buyer Associate

Work Location

Brighton

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM BCSC OR/PACU

Posting Begin/End Date

10/15/2026 - 10/29/2026

Career Interest

Purchasing

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