HUMAN RESOURCE SPECIALIST (MILITARY)

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a Human Resources Specialist (Military), Position Description Number D3530000 and is part of the Military Personnel Office (MILPO) of the Vermont Army National Guard. The primary purpose of this position is to serve as Incentives Specialist reporting to the State Incentives Manager.

Duties

The organizational location of the position is in the Joint Force Headquarters-State (JFHQ-State) Gl Military Personnel Office under the Incentives Program. The primary purpose of this position is to serve as Incentives Specialist reporting to the State Incentives Manager. The incumbent assists in carrying out Army National Guard (ARNG) Select Reserve Incentive Policy (SRIP), Army Medical Detachment Incentives Policy (AMEDD), Student and Chaplain Loan Repayment Program (SLRP, CLRP), and Blended Retirement System-Continuation Pay (BRS-CP), for Officer, Warrant Officer, Enlisted personnel. 1. The incumbent implements the State's Incentive Program and subordinate programs, including SRIP, AMEDD, SLRP, CLRP and BRS-CP (collectively referred to as incentive contracts and programs) through policy execution and processing of contracts/actions. The incumbent administers and processes payments for all incentive contracts and programs, which includes validating documentation and ensuring policy compliance. 2. The incumbent conducts a continuous review of policies related to contract monitoring, termination notifications, Congressional inquiries, and complaints from the Inspector General as applicable. The incumbent conducts policy review on routine cases, preparing discrepancy memorandums for Soldiers and ensures timely notification. The incumbent serves as the liaison between the State Incentives Office and lower echelons (Brigade, Battalion, etc.) providing timely notifications to Soldiers regarding contract discrepancies. The incumbent coordinates Exception to Policy (ETP) submissions by ensuring proper documentation and develops tracking mechanisms. Incumbent reviews National Guard Bureau (NGB) supplied, system generated, and/or manually created reports or documents concerning all phases of incentive processing (issuance, establishment, monitoring, payment, and termination) for accuracy and submission to the State Incentives Manager. 3, Provides support in the training and oversight of lower echelon system operators (Brigade, Battalion, etc.) to ensure compliance with established policies and procedures. Analyzes and reports on trends observed during training sessions and ongoing activities, making informed recommendations to the State Incentives Manager based on these findings. Organizes and conducts detailed briefings for the Recruit Sustainment Program (RSP) and the Soldier Readiness Program (SRP), as well as any additional training sessions as directed by state leadership. Ensures that all training materials are relevant, up-to-date, and effectively communicated to participants. Performs other duties as assigned Qualifications

NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is a Title 32 excepted service position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the Vermont Army National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement. If you are not sure you are eligible for military membership, please contact 1-800-GO-GUARD or visit NATIONALGUARD.COM/VT prior to applying for this position. OPEN AREAS OF CONSIDERATION: AREA 1, 2,3 Area I: All current On-board Permanent and Indefinite Dual Status 32 and Title 5 (Competitive and Excepted) Technicians (Tenure: 1-Career, 2-Conditional, 3-Indefinite) - Only those Vermont National Guard members who are in permanent or indefinite technician status as a result of being competitively hired within that National Guard component applying for a position within the component which they are currently employed. Area II: All Members of the Vermont Army National Guard. Area III: Currently assigned service members in other branches of the military outside of the VTNG, to include those assigned to Active Duty, Reserve or other state's National Guard. Military Rank/Grade: E-1/PV1 through E-7/SFC General Experience: For positions for which individual occupational requirements do not specify otherwise, general experience is 3 years of progressively responsible experience that demonstrate the ability to: Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; Plan and organize work; and Communicate effectively orally and in writing. Specialized Experience: . For all positions, 1-year specialized experience must be equivalent to at least the next lower grade. Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements. Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): -- Knowledge of administrative and personnel actions to conduct subordinate unit inspections and assistance visits, identify trends, conduct analysis, and develop recommendations to enhance personnel readiness. -- Knowledge of personnel authorizations, unit manning documents, and duty assignment requirements and criteria sufficient to maintain personnel readiness levels. -- Knowledge of ARNG Incentive Programs, Defense Joint Military Pay System (DJMS), Guard Incentive Management System (GIMS), and HR principles. Strong organizational and communication skills, along with familiarity of incentive management -- Knowledge of analyzing complex incentive contracts, interpreting policies, and ensuring compliance with federal regulations. -- Knowledge of office automation programs sufficient to manipulate database and spreadsheet information in a format as required by the organization. -- Knowledge of payroll systems (e.g., DJMS, Web-DMO) and the ability to process exception-to-policy (ETP) packets, which involves significant judgment and technical expertise. --Skill in interpret the laws, regulations, and policies that govern the incentives program. --Ability to work independently with minimal supervision --Ability to brief senior leaders --Ability to use automated or manual systems for preparing of reports and correspondence. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. OTHER REQUIREMENTS:. - This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. - Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission. - The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. -For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed Please be advised: 1. Specialized experience will be used to determine qualifications for the announced position. 2. An applicant's RESUME must provide, in detail, how they meet the specialized experience listed. 3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience. 4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts. Do not copy the specialized experience qualifications word for word and place into your resume; you must describe your personal experience as it pertains to each statement.

Education

There are no specific educational requirements for this vacancy. How You Will Be Evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): -knowledge of ARNG Incentive Programs, Defense Joint Military Pay System (DJMS), Guard Incentive Management System (GIMS) -knowledge of HR principals -knowledge of incentive management systems and ARNG policies -ability to use established guidelines such as ARNG policies, DJMS procedures, GIMS processes, and incentive program rules -ability to independently plan and carry out assignments, resolving most issues without direct supervision. -skill in processing incentive contracts, conducting policy reviews, training compliance, and reviewing reports. -skill in applying established methods and procedures to recurring assignments. Please be advised that the applicant rating will be evaluated on the following occupational competencies: 1. Customer Service 2. Education And Training 3. Manages and Organizes Information 4. Administration And Management 5. Interpersonal Skills Other Information

A Recruitment Incentive may be authorized dependent upon individual eligibility. If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). Vermont Army National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact the VTARNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position.