Project Coordinator - EPIC

Job Description

The Project Coordinator / Associate Project Manager – Epic Community Connect is a full-time consulting position providing project controls and delivery support for an Epic Community Connect implementation . The new consultant is intended to provide more than administrative support. In addition to maintaining strong project controls, the individual should have the capability—or demonstrated potential—to progressively assume responsibility for smaller workstreams, site-readiness activities, stabilization initiatives, and selected county detention center efforts.

Key Responsibilities Project Controls & Program Support

• Maintain project schedules, milestones, dependencies, and key deadlines.
• Maintain RAID, action, decision, dependency, and change logs.
• Monitor aging and overdue actions and proactively follow up with accountable owners.
• Coordinate project meetings, agendas, materials, minutes, and follow-up.
• Maintain project documentation and repositories.
• Coordinate weekly project status-reporting cycles.
• Support executive and steering committee reporting.
• Maintain stakeholder, resource, vendor, and project-contact rosters.
• Support readiness dashboards and milestone tracking.
• Coordinate meeting cadence across multiple projects and workstreams.
• Support resource and vendor tracking.
• Assist PMs with go-live readiness meetings, command-center activities, and stabilization tracking.

Workstream Responsibilities

• Lead smaller or lower-risk workstreams.
• Coordinate site assessments and readiness activities.
• Manage training/readiness, vendor-onboarding, or similar bounded workstreams.
• Lead stabilization action tracking.
• Facilitate project and workstream meetings independently.
• Identify emerging risks, issues, and dependencies and escalate them appropriately.
• Develop and maintain project plans for assigned initiatives.
• Coordinate cross-functional deliverables and follow-up.
• Progressively assume responsibility for smaller county detention center initiatives or defined portions of larger implementations.
• Provide on-site project coordination during key implementation activities when required.

Skills and Requirements

Approximately 3+ years of project coordination, project controls, healthcare IT, or related projectdelivery experience.

• Strong organizational, analytical, and follow-through skills.

• Experience maintaining schedules, action logs, RAID logs, meeting documentation, and project reporting.

• Ability to coordinate multiple meetings, deadlines, stakeholders, and workstreams simultaneously.

• Strong written and verbal communication skills.

• Proficiency with Microsoft 365 and common project-management tools.

• Ability to recognize emerging risks and understand when an issue requires escalation rather than simply documentation.

• Ability to work effectively in a fast-paced, matrixed environment with multiple PMs and workstream leads.

• Ability and willingness to travel and work on-site at correctional and detention center facilities when required.

• Epic or healthcare IT implementation experience.

• Epic Community Connect exposure.

• Healthcare, correctional healthcare, or public-sector experience.

• Experience supporting testing, training, go-live, command-center, or stabilization activities.

• Experience with Smartsheet, ServiceNow, Excel, PowerPoint, Teams, SharePoint, or comparable projectmanagement platforms.

• CAPM, PMP-in-progress, or demonstrated interest in progressing into project management.

• Previous responsibility for independently managing a small project or workstream.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].