Construction Bookkeeper and Certified Payroll Specialist

Job Title: Bookkeeper / Certified Payroll Specialist and Labor Compliance Coordinator Job Description: Brentwood-based construction company is seeking a dependable, detail-oriented individual to assist with bookkeeping, payroll, certified payroll reporting, public works labor compliance, and general office administration. This position is ideal for someone who is organized, comfortable working with numbers and financial records, communicates professionally by phone and email, and can handle a variety of bookkeeping and administrative responsibilities. Experience with construction, certified payroll, prevailing wage, or public works is preferred.Compile and record employee time and payroll data. Bookkeeping / Accounting - Perform general bookkeeping using QuickBooks Online - Enter bills, expenses, payments, deposits, and other financial transactions - Assist with accounts payable and accounts receivable - Prepare, print, write, and mail checks to vendors and subcontractors - Maintain accurate vendor, payment, and financial records - Reconcile bank and credit card transactions - Assist with payroll processing and employee records - Maintain organized accounting files and supporting documentation Certified Payroll and Public Works Compliance - Prepare and submit Certified Payroll Reports (CPRs/eCPRs) - Review employee classifications, hours worked, wage rates, and fringe benefits - Verify compliance with applicable prevailing wage requirements - Submit payroll through LCPtracker, eComply, DIR, or similar labor compliance systems - Review subcontractor certified payroll reports and compliance documentation - Follow up on missing, incomplete, rejected, or corrected payroll submissions - Maintain payroll and labor compliance records for public works projects - Assist with DIR reporting, project documentation, audits, and project closeout - Communicate with project managers, subcontractors, employees, and public agencies regarding payroll and compliance issues Office and Administrative Responsibilities - Answer incoming phone calls professionally and take accurate messages - Communicate professionally with vendors, subcontractors, employees, customers, banks, and government agencies - Follow up by phone and email regarding invoices, payments, payroll, and documentation - Prepare professional emails, letters, and other written correspondence - Scan, copy, file, organize, and maintain company records - Prepare outgoing mail, certified mail, write checks to pay invoices, and receive packages - Make occasional trips to the bank for business deposits - Make occasional trips to the post office - Assist with general office duties and administrative projects as needed Qualifications: - Bookkeeping, payroll, accounting, or administrative experience preferred - QuickBooks Online experience preferred - Certified payroll and prevailing wage experience strongly preferred - Familiarity with California public works and DIR requirements is a plus - Experience with LCPtracker, eComply, or similar labor compliance software is a plus - Proficient with Microsoft Excel, Word, Outlook, and general computer programs - Strong written and verbal communication skills - Professional phone and email etiquette - Strong attention to detail and ability to identify discrepancies - Organized and able to manage multiple deadlines and responsibilities - Dependable and comfortable working independently - Ability to maintain confidentiality of payroll, employee, banking, and company information - Valid driver's license and reliable transportation for occasional local errands Experience: Construction, public works, bookkeeping, payroll, certified payroll, and/or labor compliance experience is preferred. We are willing to tra n the right candidate who has strong bookkeeping, payroll, QuickBooks, or administrative experience and is willing to learn certified payroll and public works compliance.