Workflow Coordinator

Description We are looking for a dependable Workflow Coordinator to support daily front-of-office and administrative operations in Chicago, Illinois. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace experience while keeping mail, document services, and office support activities running smoothly. The person in this role will work independently, manage multiple requests throughout the day, and serve as a trusted point of contact for employees and visitors in the office.

Responsibilities:

• Act as the primary onsite contact for office services, ensuring daily operations are handled efficiently and effectively.

• Welcome visitors, oversee front desk activity, and provide a positive and responsive first impression for everyone entering the office.

• Receive, sort, and distribute incoming mail, packages, and deliveries while coordinating outgoing shipments as needed.

• Provide document support by completing copying, printing, scanning, and faxing requests with accuracy and timeliness.

• Prepare conference rooms for meetings and assist with hospitality needs to support an organized and detail-oriented office environment.

• Handle a broad range of administrative and workplace support tasks that contribute to smooth day-to-day office operations.

• Prioritize competing service requests independently and maintain strong service levels across reception, mail, and reprographics functions.

• Build effective working relationships with onsite staff and become a reliable resource for office-related support needs. Requirements • Prior experience in office services, reception, front desk support, or a similar customer-facing administrative role.

• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.

• Proficiency with Microsoft Office applications at an intermediate to advanced level.

• Ability to work independently and make sound decisions with limited onsite supervision.

• Strong organizational skills with the ability to manage several tasks at once in a fast-paced setting.

• Experience handling mailroom, document processing, scanning, or related office support activities.

• Comfort using multi-line phone systems and assisting employees and guests in a detail-oriented and courteous manner.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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